October 11, 2005

7:00 PM – The regular meeting of the Brookneal Town Council


The municipal government of the Town of Brookneal met with the following members present:


Phyllis Campbell, Mayor

James Nowlin, Vice Mayor

Meg Tibbs, Kenneth Jennings, Tracy Meisenbach, Richard Adams, and Stacey Hailey Council Members

Bill Gillespie, Town Manager

Bobbie Waller, Acting Clerk/Treasurer

Mike Crews, Public Works Director

Ricky Cousins, Police Chief






Upon motion by Kenneth Jennings, seconded by Richard Adams and unanimously carried, Council approved the agenda for the October 11, 2005, regular meeting of the Brookneal Town Council with the following additions: 1) Approval of Personnel Policy 2) Resolution for the NIMS  3) Approval of Water Rate Study Invoice





Upon motion by Meg Tibbs, seconded by James Nowlin and unanimously carried, Council approved the September 13, 2005 minutes.





The September 2005 Treasurer’s report was filed for audit.





Be it resolved that motion was made by James Nowlin, seconded by Kenneth Jennings and unanimously carried, authorizing the payment of the invoices for the period of September 13, 2005 to October 10, 2005 in the amount of $19,087.60.




Ms. Pauline Douglas, of 124 Ridge Street, appeared before council to request that Council consider some items that she had on her mind.  She started off by saying that she was very proud of Brookneal.  She said that Brookneal needs a community market and another grocery store.  She wanted to know if Brookneal is prepared for a disaster, such as a hurricane, tornado, or the possibility of the Smith Mountain Lake dam bursting.  She also expressed concern that the Town Office needs painting.  Town Manager Gillespie addressed her concerns. He told her that the community market would be encompassed in the downtown revitalization project.  He has looked into the possibility of another grocery store, but has had no success with that matter.  He also informed Ms. Douglas that Mr. Crews has been going to Disaster Mitigation Plan meetings for the last 6 months which is a plan to get all of central Virginia on one emergency plan.  As for the Town Office being painted, money was put in the budget this year for that project.  He stated that after January 1, if we did not need that money to pay bills, hopefully that would be done.




Chief Ricky Cousins presented Council with the following resolution to adopt for the NIMS:





The governing body of the Town of Brookneal, consisting of  7 members, in a regular meeting on the 11th day of October 2005, at which a quorum was present, resolved as follows:


WHEREAS, the President in Homeland Security Directive (HSPD)-5, directed the Secretary of the Department of Homeland Security to develop and administer a National Incident Management System (NIMS), which would provide a consistent nationwide approach for Federal, State, local, and tribal governments to work together more effectively and efficiently to prevent, prepare for, respond to and recover from domestic incidents, regardless of cause, size or complexity;


WHEREAS, the collective input and guidance from all Federal, State, local, and tribal homeland security partners has been, and will continue to be, vital to the development, effective implementation and utilization of a comprehensive NIMS;


WHEREAS, it is necessary and desirable that all Federal, State, local and tribal emergency agencies and personnel coordinate their efforts to effectively and efficiently provide the highest levels of incident management;


WHEREAS, to facilitate the most efficient and effective incident management it is critical that Federal, State, local, and tribal organizations utilize standardized terminology, standardized organizational structures, interoperable communications, consolidated action plans, unified command structures, uniform personnel qualification standards, uniform standards for planning, training, and exercising, comprehensive resource management, and designated incident facilities during emergencies or disasters;

WHEREAS, the NIMS standardized procedures for managing personnel, communications, facilities and resources will improve the Town’s ability to utilize State and federal funding to enhance local agency readiness, maintain first responder safety, and streamline incident management processes;


WHEREAS, the Incident Command System components of NIMS are already an integral part of various incident management activities throughout the State, including current emergency management training programs; and


WHEREAS, the National Commission on Terrorist Attacks (9-11 Commission) recommended adoption of a standardized Incident Command System;


NOW, THEREFORE BE IT RESOLVED, that the Town of Brookneal Town Council designates the National Incident Management System (NIMS) as the basis for all incident management.


Adopted this 11th day of October, 2005.


Upon motion by Kenneth Jennings, seconded by James Nowlin, and unanimously carried, adopted this 11th day of October, 2005.






Phyllis S. Campbell

Mayor, Town of Brookneal






Bobbie A. Waller

Acting Clerk/Treasurer, Town of Brookneal




Mike Crews announced that fall clean up would be set for October 24, 2005 through November 4, 2005.   He also informed council that the pump stations in the Town need to be reworked.  The cost of this is going to run $10,000 to $15,000.




Upon motion made by James Nowlin, seconded by Meg Tibbs and unanimously carried, Council voted to pay the two attorney invoices regarding the EEOC complaint.  These invoices total $1994.00 and will be paid out of the general fund reserve.




A resolution was supposed to be presented to Richard Broggins for his 18 years of service to the town.  However, Mr. Broggins was unable to attend the meeting.  Mike Crews will present this plaque to him at a later time.  The following is the resolution that was done in honor of Mr. Broggins:








October 11, 2005

WHEREAS, Richard Broggins has been employed by the Town of Brookneal, Virginia for over 18 years, and

WHEREAS,  Mr. Broggins has faithfully executed his duties in the Town’s public works department regardless of what task he was asked to complete, and


WHEREAS,  the Town recognizes the knowledge, skills and abilities he has shared on the job as well as the dedication he demonstrated on a daily basis to his chosen profession have greatly enhanced the Town of Brookneal’s ability to serve its citizens in providing needed public services, and


WHEREAS, the Town of Brookneal will greatly miss the talents Richard brought to the public works department each and every day during his tenure, the Town Council recognizes his retirement is well deserved and wish him well as he begins the next chapter in his life.


NOW THEREFORE BE IT RESOLVED THAT, The Town of Brookneal expresses its sincere appreciation for the time, talent and dedication Richard has given toward providing quality public services to the citizens of the Town of Brookneal and wish him well as he enjoys his well deserved retirement for many years to come.


BE IT ALSO RESOLVED THAT, the Town Council for the Town of Brookneal hereby makes this “Resolution of Appreciation” to Mr. Richard Broggins a part of the permanent record for all to see as a tribute to Richard’s dedicated service.


Certified by the Brookneal Town Council this 11th day of October 2005 and attested to by the Mayor Phyllis S. Campbell.



_______________________________________                         ____________________

Phyllis S. Campbell    -   Mayor                                                                    Date




Town Manager Gillespie informed Council that the architects have just about finished their preliminary work regarding the downtown revitalization project.  They have been preparing cost estimates and developing ideas for the development of a possible construction grant in 2006.  Frazier and Associates has sent us an invoice for the work they have done so far in the amount of $4900.00.  Draper Aden Associates has also sent us an invoice for their consultant work on the project in the amount of $ 674.52.  Upon motion made by Meg Tibbs, seconded by Tracy Meisenbach and unanimously carried, Council voted to pay these invoices from the general fund reserve.   This money would be reimbursed to the town by the Department of Housing before the end of the year.




Upon motion by Tracy Meisenbach, seconded by Stacey Hailey, and unanimously carried, Council voted to hold a public hearing on the water rates at the next Council meeting on November 8, 2005.  The purpose of this public hearing would be to discuss the water rates with the citizens of the town.




Upon motion by James Nowlin, seconded by Stacey Hailey, and unanimously carried, Council voted that they are not interested in utilizing the Rosenwald School building on Claytor Road, and that they will act as an agent for the family who presently owns the school with parties interested in removing the building from the Claytor Road site to another site outside of Campbell County.




Town Manager Gillespie informed Council that Norfolk Southern Railway Company has sent the Town a notice saying that they would prefer to assess the Town a one time fee for all utility easements that cross their property.  Presently the Town pays an annual fee of $560.00.  The one time assessment being requested for these easements is $10,100.  This amount equates to 18+ years of annual payments and there has been no documentation provided as to how this was derived.  He informed Council that he wanted them to be aware of this, and that he will be checking further into this matter.




Council was informed that the Campbell County Board of Supervisors has invited the Town Council to a dinner meeting at the Colonial Restaurant on January 26, 2006 at 6:30.




Upon motion by Richard Adams, seconded by Meg Tibbs, and unanimously carried, Council approved the personnel policy that has been drafted and presented by Town Manager Gillespie.




Upon motion by Tracy Meisenbach, seconded by James Nowlin, and unanimously carried, Council voted to pay the invoice in the amount of $2500.00 for the study that was done for the water/sewer rates. This study presented us with the rates that were proposed last month in preparation for the public hearing next month.  This invoice will be paid out of the utility fund.





Since Day in the Town was cancelled on October 8, 2005 due to rain, Council decided to reschedule the celebration for October 29, 2005.



Upon motion from Meg Tibbs, seconded by Richard Adams, and unanimously carried, Mayor Campbell announced that the October 11, 2005, Council meeting was adjourned.




___________________________                  ____________________________

Bobbie A. Waller,                                            Phyllis Campbell,

Acting Clerk/Treasurer                                   Mayor

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