OCTOBER 14, 2003
MINUTES OF THE BROOKNEAL TOWN COUNCIL

7:00 PM – The regular meeting of the Brookneal Town Council

 

The municipal government of the Town of Brookneal met with the following members present:

 

Phyllis Campbell, Mayor

Jack Woodell, James Nowlin, Meg Tibbs, Lee Booker, Tracy Meisenbach and Kenneth Jennings Council members

Bill Gillespie, Jr., Town Manager

Laurie C. Francis, Clerk/Treasurer

Mike Crews, Public Works Director

Jim Hires, Police Chief

 

*** PUBLIC HEARING ON CONDITIONAL USE PERMIT ***

Mayor Campbell declared the Public hearing open at 7:00 PM

 

Kenneth and Kimberly Jennings of Hale Street filed for a conditional use permit in a R-1 residential zone to remove an existing mobile home and replace it with a 16 ft. x 76 ft. mobile home.

 

No one  from the public appeared in favor or in opposition of the conditional use permit.

 

Mayor Campbell declared the Public Hearing closed at 7:05 PM.

 

APPROVAL OF CONDITIONAL USE PERMIT

Jack Woodell presented the Council with a recommendation from the Planning Commission that the conditional use permit requested by Kenneth and Kimberly Jennings be approved.

 

Motion was made by Council member Lee Booker that the Conditional Use Permit for Kenneth and Kimberly Jennings be approved with the condition the Mr. & Mrs. Jennings must appear before council to request approval should they ever decided to sell.

 

The Motion received a second from Council Member James Nowlin and was unanimously carried.

 

 

APPROVAL OF AGENDA

 

Upon motion by Meg Tibbs, seconded by Jack Woodell and unanimously carried, Council approved the agenda for the October 14, 2003 regular meeting of the Brookneal Town Council.

 

 

MINUTES

 

Upon motion by Lee Booker, seconded by Kenneth Jennings and unanimously carried, Council approved the September 9, 2003 minutes.

 

 

PRESENTATION AND APPROVAL OF BILLS

 

Be it resolved that motion was made by James Nowlin, seconded by Kenneth Jennings and unanimously carried, authorizing the payment of the invoices for the period of September 9, 2003 to October 13, 2003 in the amount of $28,732.53.

 

 

PUBLIC COMMENT

 

Mr. Alan Taylor of 101 Terry Road appeared before Council asking for relief from the town with a drainage problem at his residence.

 

Mr. Taylor presented council with pictures of flooding that had taken place in his basement.  Mr. Taylor stated “All we want is the problem solved.”  Mr. Taylor requested that the town dig a trench going down through the woods so that the wash water from his property would have a proper place to drain.

 

Town Manager, Bill Gillespie, informed Mr. Taylor that the Town has met with VDOT and VDOT is adamant that they will not do any work until Mr. Taylor takes corrective action to insure that the wash water is going in a separate drain.

 

After a lengthy discussion, Council Member Lee Booker made a motion that the Town work with the State and get back with Mr. Taylor as soon as possible.  The motion was seconded by Kenneth Jennings and unanimously carried.

 

The issue will be brought back to council for a vote at a later meeting.

 

Mr. Billy Rudder appeared before council to complain of the same drainage problem as Mr. Taylor.

 

 

CAMPBELL COUNTY ANNUAL FINANCIAL CONRIBUTION

 

Campbell County Supervisor, J.D. Puckett and Campbell County Administrator, David Laurrell presented the Town with a check for $63,000.

 

In speaking to Council, Mr. Puckett noted that the County and the Town have an excellent working relationship.

 

Mr. Laurrell stated that the county appreciates the cooperation it receives from the Town and one of the goals of the County was to be more public with the support that it gives to the Towns.

 

 

ANNUAL AUDIT REPORT

 

Mr. Jerry Reynolds, auditor for the Town, gave his annual financial report to Council.  Mr. Reynolds stated that the town is financially stable.  In regards to GASB 34 Mr. Reynolds noted that the town is in better shape than most areas.  The one big pitfall, according to Mr. Reynolds, is that the town is required to do an inventory of its assets.  Mr. Reynolds noted that all assets have been put on the books since 1957.

 

SET DATE FOR CLEAN UP WEEK

 

Council set the dates for clean up week to be from October 27 through November 7, 2003.

 

 

CLOSED SESSION

 

Upon motion from James Nowlin, seconded by Meg Tibbs and unanimously carried, Council went into closed session in accordance with Virginia State Code Section 2.2-3711 (A1) the purpose of which was to discuss the selection process of the Town’s next Police Chief.

 

 

RETURN FROM CLOSED SESSION

 

Upon motion by Jack Woodell, seconded by Meg Tibbs and unanimously carried council voted to return from closed session.

 

 

CERTIFICATION

 

Mayor Campbell moved that the town council certify that, in the closed meeting just concluded, nothing was discussed except the matter specifically identified in the motion to convene in a closed meeting and lawfully permitted to be so discussed under the provisions of the Virginia Freedom of Information Act cited in that motion.  Voting was as follows:

 

Tracy Meisenbach               Aye

Meg Tibbs                              Aye

Lee Booker                            Aye

Kenneth Jennings                          Aye

James Nowlin                       Aye

Jack Woodell                        Aye

 

 

ACCEPTANCE OF APPLICATION PROCESS

 

Motion was made by Meg Tibbs to accept the application process for Chief of Police as presented by the Town Manager and proceed as soon as possible.

 

The motion received a second from James Nowlin and was unanimously carried.

 

ADJOURNMENT

Upon motion by Meg Tibbs, seconded by James Nowlin and unanimously carried, council adjourned.

 

 

 

 

___________________________           ____________________________

Laurie C. Francis,                                        Phyllis Campbell,

Clerk/Treasurer                                            Mayor

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Brookneal, VA 24528