August 9, 2005
MINUTES OF THE BROOKNEAL TOWN COUNCIL

7:00 PM – The regular meeting of the Brookneal Town Council

 

The municipal government of the Town of Brookneal met with the following members present:

 

Phyllis Campbell, Mayor

James Nowlin, Vice Mayor

Meg Tibbs, Kenneth Jennings, Tracy Meisenbach, Richard Adams, and Stacey Hailey Council Members

Bill Gillespie, Town Manager

Laurie C. Francis, Clerk/Treasurer

Mike Crews, Public Works Director

Ricky Cousins, Police Chief

 

 

INVOCATION AND PLEDGE OF ALLEGIANCE TO THE FLAG

APPROVAL OF AGENDA

 

Upon motion by Kenneth Jennings seconded by James Nowlin and unanimously carried, Council approved the agenda for the August 9, 2005 regular meeting of the Brookneal Town Council with the following addition: 1) Selection of Representatives for EEOC mediation

 

 

MINUTES

 

Upon motion by Kenneth Jennings, seconded by Stacey Hailey and unanimously carried, Council approved the July 12, 2005 minutes.

 

 

TREASURER’S REPORT

 

The July 2005 Treasurer’s report was filed for audit.

 

 

PRESENTATION AND APPROVAL OF INVOICES

 

Be it resolved that motion was made by James Nowlin, seconded by Richard Adams and unanimously carried, authorizing the payment of the invoices for the period of July 12, 2005 to August 8, 2005 in the amount of $13,086.74.

 

 

PUBLIC COMMENT

No one appeared before council during this time.

 

PUBLIC WORKS REPORT

Mike Crews announced that fire hydrants would be flushed on August 29, 30 & 31, 2005. He distributed the Region 2000 Hazard Mitigation Plan Status Report.   He informed Council that he is applying for a grant for the water treatment plant.  It was also reported that notices advising that the Town went over the limits on the disinfectant byproducts were sent out August 1, 2005.  He said that the flushing of fire hydrants later this month and the relocation of the chlorine lines at the water plant should help with this problem.

 

 

BUDGET CORRECTIONS

 

Upon motion made by Meg Tibbs, seconded by Richard Adams and unanimously carried, Council voted to make the following corrections to the budget:

 

General Fund

 

Category ADD New Total

 

Treasurer-Hospital 01-1202-2005                   $2,469.00                    $5,177.00

 

 

DELETE New Total

Contingency Fund 01-8102-7010                   $2,469.00                    $10,275.00

 

This was to cover shortfall in payment of insurance premiums for Clerk/Treasurer.

 

Utility Fund

 

Category ADD New Total

Filter Plant-Travel 02-2101-5500                    $930.00                       $1,130.00

 

 

DELETE New Total

Clerk/Treasurer Health 02-2020-2005            $930.00                       $3,942.00

 

To transfer monies to cover cost of training for filter plant employee.

 

 

EXCESS LEAVE BALANCES

 

Upon motion by Richard Adams, seconded by Tracy Meisenbach and unanimously carried, Council voted to pay for the excessive leave balances of the Public Works Director, the Police Chief, and the Sergeant with the stipulation that the Town Manager and the Clerk/Treasurer work with these individuals on how the funds will be paid out.

 

WATER POLICY REVISIONS

Upon motion by James Nowlin, seconded by Stacey Hailey and unanimously carried, Council voted to amend the water policy as follows:

 

  1. Change from 10 days to 7 days the amount of time between the late notice mailing and the date the water will be cut off.
  2. Add a #7 to the policy allowing the Public Works Director to take one of the following actions if a customer’s water service is disconnected for non-payment of the assessed bill:
    1. Receive payment from the customer if there is a valid reason that the    customer cannot at that time go to the Town offices to complete the appropriate forms to allow the water service to be turned back on.
    2. Deny accepting payment of the bill and appropriate cut on fees.

 

In any case the water customer would be required to have the necessary forms completed at the Town offices within 2 business days or risk having the service cut off again and having the $50.00 cut on fee assessed again.

 

In cases where the Public Works Director receives payment in the field, then a receipt documenting the payment will be given to the customer with a copy to the utility department.

 

 

PAYMENT OF LEGAL EXPENSES FOR EEOC COMPLAINT

Upon motion by James Nowlin, seconded by Kenneth Jennings, and unanimously carried, Council voted to pay the 2 attorney bills, one for Edmunds & Williams in the amount of $522.00 and the other to Overby, Hawkins, Selz & Wright in the amount of $1377.00.

 

 

PAYMENT OF DOWNTOWN ARCHITECTURE BILL

Upon motion by Meg Tibbs, seconded by Kenneth Jennings and unanimously carried, Council voted to pay Frazier Associates $1135.00 for architecture costs for the Downtown Renovation Project.  This amount will be refunded by the Department of Housing and Community Development.

 

 

SELECTION OF REPRESENTATIVES FOR EEOC MEDIATION

The Town Manager had recommended to Council that James Nowlin and Richard Adams be the Council’s representatives at the EEOC mediation on August 15, 2005.  After much discussion, Meg Tibbs made a motion to go with the recommendation of the Town Manager for the 2 representatives that were recommended to mediate with the lawyer.  The motion was seconded by Kenneth Jennings and the vote was as follows:

 

Mr. Adams—Aye

Mr. Hailey—Aye

Ms. Tibbs—Aye

Mr. Jennings—Aye

Ms. Meisenbach—Nay (with the stipulation on that it was not for lack of appreciation of the peoples’ skills that were appointed, it was just personal concerns)

Mr. Nowlin—Aye

 

 

ADJOURNMENT

Upon motion from Kenneth Jennings, seconded by James Nowlin and unanimously carried, Mayor Campbell announced that the August 9, 2005 Council meeting was adjourned.

 

 

 

 

___________________________                  ____________________________

Laurie C. Francis,                                           Phyllis Campbell,

Clerk/Treasurer                                               Mayor

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