FEBRUARY 8, 2005
MINUTES OF THE BROOKNEAL TOWN COUNCIL

7:00 PM – The regular meeting of the Brookneal Town Council

 

The municipal government of the Town of Brookneal met with the following members present:

 

Phyllis Campbell, Mayor

James Nowlin, Vice Mayor

Meg Tibbs, Kenneth Jennings, Tracy Meisenbach, Richard Adams, and Stacey Hailey Council Members

Bill Gillespie, Town Manager

Laurie C. Francis, Clerk/Treasurer

Mike Crews, Public Works Director

Ricky Cousins, Police Chief

 

INVOCATION AND PLEDGE OF ALLEGIANCE TO THE FLAG

*** PUBLIC HEARING ON CONDITIONAL USE PERMIT ***

Mayor Campbell declared the Public hearing open at 7:02 PM

 

Linda Moorefield made application for a conditional use permit to allow a Retail Flower Shop at 204 Wickliffe Avenue, Parcels 103-C-10-1-B through 6 in a General Residential District Multi-Family (R-2) located across the street from the new Brookneal Fire Department

 

No one  from the public appeared in favor or in opposition of the conditional use permit.

 

Mayor Campbell declared the Public Hearing closed at 7:04 PM.

 

 

APPROVAL OF CONDITIONAL USE PERMIT

The Council was presented with a recommendation from the Planning Commission that the conditional use permit requested by Linda Moorefield be approved.

 

Motion was made by Council member Richard Adams that the Conditional Use Permit for Linda Moorefield be approved with the condition that Mrs. Moorefield must appear before council to request approval of any changes.

 

The Motion received a second from Council Member Tracy Meisenbach and was unanimously carried.

 

APPROVAL OF AGENDA

 

Upon motion by Meg Tibbs seconded by James Nowlin and unanimously carried, Council approved the agenda for the February 8, 2005  regular meeting of the Brookneal Town Council with the following addition: 1) Request from the Finance and Planning Committee 2) Request from the Lions Club

 

 

MINUTES

 

Upon motion by Kenneth Jennings, seconded by Richard Adams and unanimously carried, Council approved the January 11, 2005 minutes.

 

 

TREASURER’S REPORT

 

The Treasurers report was not available at the time of this meeting.  The Treasurers Report will be processed once a bank statement is received at which time the report will be forwarded to each council member and approved at the March 8, 2005 regular meeting of the Brookneal Town Council.

 

 

PRESENTATION AND APPROVAL OF INVOICES

 

Be it resolved that motion was made by James Nowlin, seconded by Kenneth Jennings and unanimously carried, authorizing the payment of the invoices for the period of January 12, 2005 to February 7, 2005 in the amount of $17,121.05.

 

PUBLIC COMMENT

No one appeared for public comment.

 

 

REPORT REGARDING FLUSHING OF WATER SYSTEM

 

The Town historically has flushed the water system on an annual basis.  This consists of opening hydrants throughout the system and flushing out sediment and other solids that are a naturally occur within the water system due to the corrosion of the interior walls of the water distribution system.  When this is not done on a regular basis by products form within the system as a result of the disinfection process.  Although not harmful it is a Health Department requirement that these byproducts be kept to a certain level and this is done by flushing the system periodically.  Since there were problems incurred by the Town’s customers during last year’s attempt to flush the system a conscious decision was made not to attempt that process again because of the known corrosion problems of the existing system.  Public Works will give Council a schedule as to when this flushing will occur and describe the steps that will be taken to make sure that the water customers are aware.  We will also notify the areas business and large users not to utilize large amounts of water during the scheduled flushing operation.

 

 

RECOMMENDATIONS FROM FINANCE AND PLANNING COMMITTEE

  • REQUEST FROM FIRE DEPARTMENT FOR WAIVING INVOICE PAYMENT.

 

Motion was made by Richard Adams, seconded by Kenneth Jennings and unanimously carried absolving an invoice for the Brookneal Volunteer Fire Department in the amount of $2999.01 and authorizing the Treasurer to allocate funds from the Town Council’s line item (01-1101-5801) to reimburse the Utility Fund the $2999.01.

 

The Fire Department will be required to pay the invoice totaling $870.23.

 

RESCHEDULE PLANNING RETREAT

The Planning retreat scheduled for January 2005 was cancelled due to inclement weather.

 

Council rescheduled this retreat for Saturday, April 9, 2005 from 9:00 a.m. until 1:00 p.m. at the Brookneal Town Hall.

SET PUBLIC MEETINGS FOR WATER PROJECT

Over the last 3 to 4 months Council has been discussing the water system and the potential for a grant that would help defray the cost of making a number of major repairs and replacements to the distribution system.

 

Several public meetings are needed to explain this project to the Town’s water customers.  Council, by consensus, set the following schedule for public meetings:

 

Monday, March 7, 2005 at 6:30 p.m.

Monday, April 4, 2005 at 6:30 p.m.

 

These meetings will be held at the Brookneal Community Building.

 

 

APPROPRIATIONS AND APPROPRIATION TRANSFERS

 

The following Appropriation Transfer is requested:

 

EXPENSE

Category- General Fund ADD New Total

 

Town Manager – Salary 01-1201-1001                      $3,000.00                    $23,000.00

 

DELETE New Total

Jensen Building Exp. 01-4302-5408                           $3,000.00                    $15,000.00

Category- Utility Fund ADD New Total

 

Filter Plant – Overtime 02-2101-1002                        $  2,500.00                  $8,000.00

 

Town Manager Salary – 02-1102-1001                      $10,200.00                  $10,200.00

 

DELETE New Total

Filter Plant – Repair  02-2102-5407                            $7,700.00                    $12,300.00

Legal Services  02-1102-3002                                    $2,000.00                   $         0.00

W&S Office Supplies  02-1105-5401                         $3,000.00                    $  2,500.00

 

To transfer monies to cover salaries and overtime.  Overtime for filter plant has increased due to grant work.

 

The following SUPPLEMENTAL APPROPRIATION is requested:

Appropriation

Category Add New Total

 

Police – Overtime 01-3101-1002                               $1,500.00                    $16,500.00

 

SOURCE OF FUNDS:

 

Raise the estimated revenue for Misc. Police Grants (01-2404-0300) by $1,500.00.  This is to show a $1,500.00 overtime grant that the Police Department procured.

 

Be it resolved that motion was made by Meg Tibbs, seconded by Richard Adams and unanimously carried to approve the above appropriations and transfers of appropriations.

 

 

REQUEST FOR TEMPORARY BUDGET TRANSFER FOR ENGINEERING COST

 

The following Appropriation is requested:

 

EXPENSE

Category-Utility Fund ADD New Total

W & S Capital Improvement 02-2501-6001               $17,000                       $25,759.00

 

SOURCE OF FUNDS:

Raise estimated revenues by $8,000 to the W&S Contingency Fund (02-2000-0000) for the addition of a Chlorine line to the Filter Plant sedimentation basins.

 

Raise estimated revenues by $9,000 to the W&S Contingency Fund (02-2000-000) to fund engineering services design cost of water & sewer improvements to the Mattox/Claytor Street neighborhoods.

 

Be it resolved that motion was made by James Nowlin, seconded by Meg Tibbs and unanimously carried to approve the above appropriation.

CLOSED SESSION

 

Upon motion from James Nowlin, seconded by Tracy Meisenbach and unanimously carried, Council went into closed session in accordance with Virginia State Code Section 2.2-3711 (A3) the purpose of which was to discuss the disposition of publicly held real property.

 

 

CERTIFICATION

 

Mayor Campbell moved that the town council certify that, in the closed meeting just concluded, nothing was discussed except the matter specifically identified in the motion to convene in a closed meeting and lawfully permitted to be so discussed under the provisions of the Virginia Freedom of Information Act cited in that motion.  Voting was as follows:

 

Tracy Meisenbach                  Aye

Meg Tibbs                               Aye

Stacey Hailey                         Aye

Kenneth Jennings                   Aye

James Nowlin                                     Aye

Richard Adams                       Aye

ADJOURNMENT

Upon motion by Meg Tibbs, Mayor Campbell announced that the February 8, 2005 Council meeting was adjourned.

 

 

 

 

___________________________                  ____________________________

Laurie C. Francis,                                           Phyllis Campbell,

Clerk/Treasurer                                               Mayor

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