MARCH 8, 2005
MINUTES OF THE BROOKNEAL TOWN COUNCIL

7:00 PM – The regular meeting of the Brookneal Town Council

 

The municipal government of the Town of Brookneal met with the following members present:

 

Phyllis Campbell, Mayor

James Nowlin, Vice Mayor

Meg Tibbs, Kenneth Jennings, Tracy Meisenbach, Richard Adams, and Stacey Hailey Council Members

Bill Gillespie, Town Manager

Laurie C. Francis, Clerk/Treasurer

Mike Crews, Public Works Director

Ricky Cousins, Police Chief

 

INVOCATION AND PLEDGE OF ALLEGIANCE TO THE FLAG

APPROVAL OF AGENDA

 

Upon motion by Kenneth Jennings seconded by Meg Tibbs and unanimously carried, Council approved the agenda for the March 8, 2005 regular meeting of the Brookneal Town Council with the following additions: 1) Design cost for DHCD 2) Community Building Grant

 

 

MINUTES

 

Upon motion by Stacey Hailey, seconded by Meg Tibbs and unanimously carried, Council approved the February 8, 2005 minutes.

 

 

TREASURER’S REPORT

 

The January 2005 Treasurer’s report was approved and filed for audit.

 

The February Treasurers report was not available at the time of this meeting.  The Treasurers Report will be processed once a bank statement is received at which time the report will be forwarded to each council member and approved at the April 12, 2005 regular meeting of the Brookneal Town Council.

 

 

PRESENTATION AND APPROVAL OF INVOICES

 

Be it resolved that motion was made by James Nowlin, seconded by Richard Adams and unanimously carried, authorizing the payment of the invoices for the period of February 8, 2005 to March 7, 2005 in the amount of $4,028.01.

 

PUBLIC COMMENT

No one appeared for public comment.

 

 

PUBLIC WORKS REPORT

 

Council, by consensus, set the dates for Spring Clean Up to be March 21, 2005 – April 1, 2005.

 

 

APPROVAL OF DOWNTOWN REVITALIZATION MANAGEMENT PLAN

 

Upon motion by Tracy Meisenbach, seconded by James Nowlin and unanimously carried, council approved the management plan for the Downtown Revitalization effort.

UPDATE ON DHCD HOUSING PROJECT

Town representatives met with representatives from Rural Development, Department of Housing and Community Development, and Department of Historical Resources on March 3 in Richmond to discuss the status of the Maddox/Claytor Street housing project.  Town Manager, Bill Gillespie, provided Council with an update on the project.

 

 

DESIGN COST

 

Motion was made by Meg Tibbs to approve payment to WW & Associates for the $9000 design cost with the assurance that the money will be returned to the town through a grant before the close of the fiscal year.  The motion received a second from James Nowlin.  With all in favor the motion carried unanimously.

 

 

COMMUNITY BUILDING GRANT

 

Motion was made by Kenneth Jennings to approve the Town Managers suggestion to advance on the Community Building Grant project.  The motion received a second from Richard Adams.  With all in favor, the motion carried unanimously.

 

CLOSED SESSION

 

Upon motion from Stacey Hailey, seconded by Meg Tibbs and unanimously carried, Council went into closed session in accordance with Virginia State Code Section 2.2-3711 (A)(1) the purpose of which was to discuss the performance of the Clerk/Treasurer.

 

 

CERTIFICATION

 

Mayor Campbell moved that the town council certify that, in the closed meeting just concluded, nothing was discussed except the matter specifically identified in the motion to convene in a closed meeting and lawfully permitted to be so discussed under the provisions of the Virginia Freedom of Information Act cited in that motion.  Voting was as follows:

 

Mayor, Phyllis Campbell         Aye

Tracy Meisenbach                  Aye

Meg Tibbs                               Aye

Stacey Hailey                         Aye

Kenneth Jennings                   Aye

James Nowlin                                     Aye

Richard Adams                       Aye

RESOLUTION FROM COUNCIL

Town Council Member Richard Adams presented the following statement on behalf of Town Council in regard to a request from the Clerk/Treasurer:

 

As prior to the closed session we had discussed the personnel manual is in need of review as well that we had decided to invite the Town Attorney to help us in the next session to understand the areas that need to be addressed; likewise as we have discussed about the insurance issue in the meeting prior to the town meeting which requires yet some information for us to make an informed decision on how we are going to approach the payment of premiums for employees and/or potentially for dependants and families and these decisions have not yet been made; it’s our feeling at this time that we would like to table this issue until we have the opportunity to review the facts and the figures on the policy manual as well as on the insurance benefits to be fair with all parties, all employees of the town to do all at once.

 

We will also be looking at reviewing all job descriptions that the employees of the town work with including that of the Clerk/Treasurer as well as all other positions to make sure that we have those job descriptions up to date and well defined as part of our personnel policy.  So at this time we decided to take no action on this request as presented prior to the closed session and to try to get this addressed at the next earliest opportunity that we have.

ADJOURNMENT

Upon motion by Meg Tibbs, Mayor Campbell announced that the March 8, 2005 Council meeting was adjourned.

 

 

 

 

___________________________                  ____________________________

Laurie C. Francis,                                           Phyllis Campbell,

Clerk/Treasurer                                               Mayor

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Brookneal, VA 24528