June 10, 2008
MINUTES OF THE BROOKNEAL TOWN COUNCIL

7:00 PM – The regular meeting of the Brookneal Town Council

 

The municipal government of the Town of Brookneal met with the following members present:

 

Phyllis Campbell, Mayor

James Nowlin, Vice Mayor

Richard Adams, Kenneth Jennings, Stacey Hailey, Tracy Meisenbach, and Robert Jean, Council Members

Bobbie A. Waller, Clerk/Treasurer

Mike Crews, Public Works Director, and Interim Town Manager

Ricky Cousins, Police Chief

 

 

INVOCATION AND PLEDGE OF ALLEGIANCE TO THE FLAG

APPROVAL OF AGENDA

 

Upon motion by Stacey Hailey, seconded by James Nowlin, and unanimously carried, Council approved the agenda for the June 10, 2008, regular meeting of the Brookneal Town Council.

 

 

MINUTES

 

Upon motion by James Nowlin, seconded by Stacey Hailey, and unanimously carried, Council approved the May 13, 2008, Town Council minutes.

 

 

TREASURER’S REPORT

 

Mayor Campbell asked that the June 2008 treasurer’s report be filed for audit.

 

 

PRESENTATION AND APPROVAL OF INVOICES

 

Be it resolved that motion was made by James Nowlin, seconded by Richard Adams and unanimously carried, authorizing the payment of the invoices for the period of May 14, 2008, to June 10, 2008, in the amount of $13,791.97.

 

 

ANNUAL REPORT BY MIKE DAVIDSON ON THE CAMPBELL COUNTY AIRPORT AUTHORITY

 

In Mr. Mike Davidson’s absence, Mr. Larry Nash and Mr. Frank Green with the airport authority appeared before Council to discuss the annual report distributed to the Council by Mike DavidsonMr. Nash said that the airport is used extensively by flight training schools such as Falwell Aviation, Virginia Aviation, and Liberty University’s School of Aviation.  He said that at present the airport is not generating any revenue, but he hopes it will soon.  Mayor Campbell told Mr. Nash and Mr. Green that the Town is going to try to work out a feasible way to mow some grass at the airport this year.  She also told Mr. Nash if there was any other way the Town could offer assistance to please let her know.

 

 

PUBLIC COMMENT

 

Mr. Mike Carwile of Lynchburg wanted to know if anyone had checked into his question from the April Council meeting concerning the cemetery plots that his family has that were purchased a long time ago for $50 each.  His question was that if he wanted to sell some of these plots back to the Town would he have to sell them back for the price that was paid for them or would he get the current rate of $150.  Mr. Crews said that he had researched the records and minute books, and he could not find anything about plots being sold for $50 each.  He said he would continue looking, but so far he could not find anything.

 

POLICE REPORT

 

Chief Cousins said that since the May Council meeting, the police department has had five arrests for possession of alcohol under the age of 21, one charge for drunk in public and resisting arrest, 18 traffic citations, one motor vehicle accident, 4 parking tickets issued at Food Lion, assisted Campbell County with the arrest of a burglary suspect and assisted Halifax County with some burglaries that have been going on there.  He praised Officer Earhart for assisting with CPR at Puckette’s Place a couple of weeks ago while waiting for rescue to arrive.  He said the Brookneal Rescue Squad is trying to purchase two AED units for the Brookneal Police Department to use in these situations.

PUBLIC WORKS REPORT

Public Works Director and Interim Town Manager Mike Crews informed the Council that all employee evaluations have been completed.  Mr. Crews said that some improvements have been completed at the ballpark including replacing the steps to the press box on the middle field and the bathroom stalls at the girls’ restrooms have been upgraded and new partitions have been installed.  The fluoride project at the water treatment plant is complete.  The water is being testing and some tweaking is being done to make sure the fluoride meets the standards needed.  He said that certified letters were going to be sent to the owners of some residences in Town in need of yard maintenance.  Upon receiving the letter, the owner has 15 days to respond to it, and if it is not taken care of at that point, the work will be contracted out and billed to the owner.

 

Mr. Crews told the Council that the Town did not receive the Southern Rivers grant to upgrade the lagoons.  DHCD said that our sewer rates were too low, as well as the fact that there were localities that had more violations than the Town had and that were in worse condition than the Town’s sewer system.  Mr. Crews also showed Council the Risk Management Performance award the Town received from the Virginia Municipal League on May 16, 2008.

 

APPROVAL OF DOCUMENTS FOR THE DOWNTOWN REVITALIZATION GRANT

Scott Smith with the Local Government Council appeared before Council to discuss the Downtown Revitalization Grant.  Two documents, a local business and employment plan, and a local non-discrimination plan were distributed in the Council packets for the Council to approve.  He said he would have more documents for Council’s approval in July.  He also informed them that the Town did not receive the TEA21 Transportation Grant this year from the Virginia Department of Transportation.  He said the Town could apply again in November, and he felt that the Town would have better budget figures at the point because the Town would be in the middle of the Downtown Revitalization Grant (CDBG) from DHCD.

 

Upon motion by Tracy Meisenbach, seconded by Robert Jean, and unanimously carried, Council voted to adopt the documents, a local business and employment plan, and a local non-discrimination plan for the Downtown Revitalization Grant.

 

 

Local Business & Employment Plan

 

1. The Town of Brookneal designates as its Local Business and Employment Project Area the boundaries of the Town of Brookneal and the Counties of Campbell and Halifax.

 

2. The Town of Brookneal, its contractors, and designated third parties shall in utilizing

Community Improvement Grant funds utilize businesses and lower income residents of the Project Area in carrying out all activities, to the greatest extent feasible.

 

3. In awarding contracts for work and for procurement of materials, equipment or services of the , its contractors, and designated third parties shall take the following steps to utilize businesses which are located in or owned in substantial part by persons residing in the Project Area are:

(a) The Town of Brookneal shall ascertain what work and procurements are likely to take place through the Community Improvement Grant Funds.

(b) The Town of Brookneal shall ascertain through various and appropriate sources including:

The Union Star

Project Area Newspaper of General Circulation

The business concerns within the Project Area which are likely to provide  materials, equipment and services which will be utilized in the activities            funded through the Community Improvement Grant.

(c) The identified business concerns shall be apprised of opportunities to submit bids, quotes or proposals for work or procurement contracts which utilize CIG funds.

(d) To the greatest extent feasible the identified business and any other project area business concerns shall be utilized in activities which are funded with CIGs.

 

4. In the utilization of trainees or employees for activities funded through CIG's the

Town of Brookneal its contractors and designate third parties shall take the following steps to utilize lower income persons residing in the Project Area.

(a) The Town of Brookneal in consultation with its contractors (including design professionals) shall ascertain the types and number of positions for both trainees and employees which are likely to be utilized during the project funded by CIGs.

(b) The Town of Brookneal shall advertise through the following sources Project Area Newspaper of General Circulation the availability of such positions with the information on how to apply.

(c) The Town of Brookneal, its contractors, and designated third parties shall be required to maintain a record of inquiries and applications by project area residents who respond to advertisements, and shall maintain a record of the status of such inquires and applications.

(d) To the greatest extent feasible, the Town of Brookneal, its contractors, and designated third parties shall utilize lower income project area residents in filling training and employment positions necessary for implementing activities funded by CIGs.

 

5. In order to ascertain substantial compliance with the above affirmative actions and

Section 3 of the Housing and Community Development Act of 1968, the Town of Brookneal shall keep, and require to be kept by contractors and designated third parties, listings of all persons employed and all procurements made through the implementation of activities funded by CIGs.  Such listings shall be completed and shall be verified by site visits and interviews, crosschecking of payroll reports and invoices, and through audits if necessary.

 

Adopted by the Council of the Town of Brookneal on this 10th day of June, 2008

 

 

Local Non-Discrimination Plan

 

The Town of Brookneal or any employee thereof will not discriminate against an employee or applicant for employment because of race, age, handicap, creed, religion, color, sex, or national origin.  Administrative and Personnel officials will take affirmative action to insure that this policy shall include, but not be limited, to the following: employment, upgrading, demotion or transfer; rates of pay or other forms of compensation; and selection for training.

 

Duly adopted at the regular meeting of the Council of the Town of Brookneal on 10 June 2008

 

 

_________________________________

Signature of Authorized Official

 

 

RESOLUTION FOR KATHY BYRON REGARDING THE RAILROAD CROSSINGS

Upon motion by Kenneth Jennings, seconded by Robert Jean, and unanimously carried, the Council voted to adopt the following resolution for Kathy Byron regarding the railroad crossings.

 

A verbal vote was taken as follows:

 

Mr. Jean Aye                  Mr. Jennings Aye

Mr. Hailey Aye                  Mr. Nowlin Aye

Ms. Meisenbach Aye                  Mr. Adams Aye

 

Mayor Campbell Aye

 

 

 

A RESOLUTION

 

During the regular monthly meeting of the Municipal Government for the Town of Brookneal, held June 10, 2008, at the Town Hall, the following resolution was adopted unanimously upon motion by Kenneth Jennings and seconded by Robert Jean:

 

WHEREAS, the Town of Brookneal is interested in the welfare and the safety at the railroad crossing in the Town of Brookneal where there are two crossings, one being at the Intersection of Lusardi Drive and Lynchburg Avenue and the other being at Main Street and Lynchburg Avenue, and

 

WHEREAS, the crossties have deteriorated and the holes in the crossties has been patched with plant mix on several different occasions, and

 

WHEREAS, the Town of Brookneal has made several attempts by telephone calls and  letters to Norfolk and Southern Railroad and to the Virginia Department of Transportation, and

 

WHEREAS, an agreement between the Norfolk and Southern Railroad to supply all the labor, and the Virginia Department of Transportation is to supply all of the materials in the budget for the year of 08/09, and

 

WHEREAS, the Town of Brookneal and cooperating businesses have done much to promote the development of the downtown area and will continue to do so on behalf of the merchants and the many citizens they serve, the Town of Brookneal was awarded a grant to help improve store fronts, sidewalks, landscaping, streets, and

 

THEREFORE, BE IT RESOLVED that on behalf of the residents of the Town of Brookneal and the surrounding counties, the Mayor and Council respectfully submit to the Norfolk and Southern Railroad and the Virginia Department of Transportation that they work to make the crossing safe which has served our residents and surrounding counties for years and will hopefully serve our area for years to come.

 

 

_____________________________

Phyllis S. Campbell, Mayor

 

 

ATTESTED:

 

_____________________________

Bobbie Waller, Clerk/Treasurer

 

 

APPROVAL/DISAPPROVAL OF THE 2008/2009 GENERAL FUND BUDGET AS PRESENTED AND ADVERTISED

After proper advertisement and having been presented for public hearing on May 13, 2008, Council Member Richard Adams made a motion to approve the General Fund Budget for FY 2008/2009.  The motion received a second from Council Member Stacey Hailey.

 

A verbal vote was taken as follows:

Mr. Hailey Aye                  Mr. Nowlin Aye

Mr. Jean Aye                  Mr. Adams Aye

Mr. Jennings Nay                 Ms. Meisenbach Nay

 

Mayor Campbell Aye

 

With a 4-2 vote, the motion carried.  Councilperson Meisenbach stated that she voted no to the general fund budget because she felt there were some issues not resolved prior to coming to this meeting.  Mr. Robert Jean noted his vote was contingent on the Town seeking a temporary Town Manager in the new budget year.

 

 

 

 

 

 

 

GENERAL FUND

REVENUE

01

BUDGET

ACCOUNT

NAME

08/09

 

 

 

1101-0100

REAL ESTATE TAXES

88,991.00

1102-0100

CURRENT TAXES,PUBLIC S

11,647.00

1102-0300

PRIOR YEAR TAXES

0.00

1103-0100

PERSONAL PROPERTY

82,211.00

1103-0300

MOBILE HOME TAXES

450.00

1104-0100

MACHINERY & TOOLS

6,766.64

1106-0100

PENALTIES/INT,TAXES

1,300.00

1106-0200

INTEREST

0.00

1106-0300

PENALTIES/INT-BUS LIC

100.00

1201-0000

LOCAL SALES TAX

50,357.00

1201-0100

MEALS TAX

81,789.00

1202-0000

CONSUMER UTILITY TAX

49,042.00

1203-0100

B/L CONTRACTING

415.00

1203-0200

B/L RETAIL SALES

38,563.00

1203-0300

B\L PROF.,RE &FINANCE

0.00

1203-0400

B\L REPAIR, PERSONAL

7,151.00

1203-0500

B\L WHOLESALE

9,044.00

1203-0600

B\L OTHER

0.00

1204-0000

FRANCHISE TAX

4,000.00

1205-0000

DECALS/MOTOR VEHICLE TAX

11,000.00

1206-0000

BANK STOCK TAX

42,000.00

1303-3100

PERMITS

0.00

1401-0100

COURT FINES

8,000.00

1401-0200

PARKING FINES

0.00

1401-0300

OTHER FINES

0.00

1501-0100

INTEREST ON BANK DEPOSITS

24,000.00

1501-0200

INTEREST ON INVESTMENT

0.00

1501-0400

OTHER FROM USE OF MONEY

0.00

1502-0100

RENTAL OF RECREATIONAL

1,950.00

1502-0200

RENTAL OF GENERAL PROPERTY

2,600.00

1502-0300

RENTAL OF CONCESSION STAND

0.00

1502-0400

JENSEN BUILDING RENT

0.00

1502-0500

KERSEY BUILDING RENT

0.00

1608-0200

WASTE COLLECTION

1,434.00

1608-0300

WEED CUTTING,BUSHHOGGING

0.00

1899-0300

GIFTS & DONATIONS

0.00

1899-0600

SALE OF SALVAGE

0.00

1899-0700

SALE OF REAL ESTATE

0.00

1899-1200

SALE OF CEMETERY LOTS

600.00

1899-1300

OTHER MISC. REVENUE

1,500.00

1899-1400

TOBACCO GRANT

0.00

2201-0100

ABC PROFITS

1,511.00

2201-0800

DMV/ROLLING STOCK

6,352.00

2403-0200

YOUTH CONSERVATION

0.00

2403-0300

OTHER CATEGORICAL AID

0.00

2404-0100

POLICE GRANTS

35,217.00

2404-0200

DJCP LOCAL LAW ENF

0.00

2404-0300

MISC. POLICE GRANTS

0.00

2404-0700

LITER CONTROL GRANT

1,000.00

2404-1000

OTHER INCOME - CAMPBELL COUNTY

3,000.00

2404-1100

FIRE FUND

8,000.00

 

 

 

TOTAL

REVENUE FOR FUND

579,990.64

 

 

GENERAL FUND

EXPENSE

01

BUDGET

ACCOUNT

NAME

08/09

 

01-1101-5307

TOWN COUNCIL/PUBLIC

400.00

01-1101-5801

TOWN COUNCIL/OTHER

6,704.00

 

 

 

TOTAL

7,104.00

 

 

 

01-1103-1001

MAYOR - SALARY

2,000.00

01-1103-2001

MAYOR - SS/MEDI

200.00

01-1103-2002

MAYOR - VSRS

0.00

01-1103-2005

MAYOR - HOSP INS

0.00

01-1103-2011

MAYOR - WORKMAN COMP

0.00

01-1103-5500

TRAVEL

100.00

 

 

 

TOTAL

2,300.00

 

 

01-1201-1001

TOWN MANAGER - SALARY

0.00

01-1201-2001

TOWN MANAGER - SS/MEDI

0.00

01-1201-2002

TOWN MANAGER - VSRS

0.00

01-1201-2005

TOWN MANAGER - HOSP

0.00

01-1201-2006

TOWN MANAGER - LIFE

0.00

01-1201-2011

TOWN MANAGER - WORKM

0.00

01-1201-5408

TOWN MANAGER - VEHICLE

0.00

01-1201-5500

TOWN MANAGER -  TRAVEL

0.00

01-1201-5801

TOWN MANAGER - DUES

0.00

 

 

 

TOTAL

0.00

 

 

01-1202-1001

TREASURER - SALARY

26,222.90

01-1202-1002

TREASURER - OVERTIME

1,500.00

01-1202-2001

TREASURER - SS/MEDI

2,121.00

01-1202-2002

TREASURER - VSRS

3,082.00

01-1202-2005

TREASURER - HOSPITAL

0.00

01-1202-2006

TREASURER - LIFE INS

306.00

01-1202-2011

TREASURER - WORKMANS

68.00

01-1202-5500

TREASURER - TRAVEL

0.00

01-1202-5801

TREASURER - DUES & SUB

195.00

 

 

 

TOTAL

33,494.90

 

 

01-1203-1001

OFFICE MANAGER -SALARY

0.00

01-1203-1001

OFFICE MANAGER - OVERTIME

0.00

01-1203-2001

OFFICE MANAGER - SS/MED

0.00

01-1203-2002

OFFICE MANAGER - VSRS

0.00

01-1203-2005

OFFICE MANAGER - HOSP

0.00

01-1203-2006

OFFICE MANAGER - LIFE INS

0.00

01-1203-2011

OFFICE MANAGER - WORKM

0.00

01-1203-5500

OFFICE MANAGER - TRAVEL

0.00

01-1203-5801

OFFICE MANAGER - DUES

0.00

ACCOUNT

NAME

BUDGET 08/09

TOTAL

0.00

 

 

 

01-1204-3002

LEGAL AND PROFESSIONAL

7,500.00

 

 

 

TOTAL

7,500.00

 

 

 

01-1208-3002

AUDITOR

7,500.00

 

 

 

TOTAL

7,500.00

01-1220-0000

TEMP EMPLOYEES

0.00

 

 

 

TOTAL

 

0.00

 

 

 

01-1226-3006

PRINTING & BINDING

100.00

01-1226-3007

ADVERTISING

2,500.00

 

 

 

TOTAL

2,600.00

 

 

 

01-1227-5401

OFFICE SUPPLIES

6,700.00

01-1227-5403

INFORMATION TECH

4,500.00

01-1227-5411

BOOKS & SUBSCRIPTIONS

400.00

 

 

 

TOTAL

11,600.00

 

 

 

01-1228-5201

POSTAL SERVICES

2,500.00

01-1228-5203

TELECOMMUNICATIONS

3,750.00

 

 

 

TOTAL

6,250.00

 

 

 

01-1229-5306

INSURANCE - SURETY BONDS

0.00

01-1229-5308

GEN LIABILITY INS

7,405.00

01-1229-5309

AUTO INS

3,780.00

01-1229-5310

PROPERTY INS

18,900.00

 

 

 

TOTAL

30,085.00

 

 

 

01-2401-5606

W&S LOANS PAYABLE

0.00

 

 

 

TOTAL

0.00

 

 

 

01-3101-1001

POLICE - SALARIES

91,518.19

01-3101-1002

POLICE - OVERTIME

7,000.00

01-3101-2001

POLICE - SS/MEDICARE

7,333.00

01-3101-2002

POLICE - VSRS

10,758.00

01-3101-2005

POLICE -HOSPITAL INS

17,079.60

01-3101-2006

POLICE - LIFE INS

1,075.00

01-3101-2011

POLICE - WORKMAN

2,524.00

01-3101-5203

POLICE - TELECOMMUN

3,200.00

01-3101-5308

POLICE - LIABILITY INS

7,200.00

01-3101-5401

POLICE - SUPPLIES

3,500.00

01-3101-5403

POLICE - INFORMATION TECH

2,000.00

01-3101-5407

POLICE - REPAIRS & MAINT

3,500.00

01-3101-5408

POLICE - VEHICLE FUEL/OIL/ETC

12,096.00

ACCOUNT

NAME

BUDGET 08/09

01-3101-5410

POLICE - UNIFORMS

2,500.00

01-3101-5411

POLICE - BOOKS & SUBSCR

200.00

01-3101-5412

POLICE - REPLACE CARS

0.00

01-3101-5413

POLICE - SEIZURE

0.00

01-3101-5500

POLICE - TRAVEL

1,000.00

01-3101-5601

LOCAL LAW ENFORCEMENT

0.00

01-3101-5801

POLICE - DUES & MEMBER

1,400.00

01-3101-5805

POLICE - MISC

200.00

01-3101-5806

POLICE-K9 UNIT(NEW FOR 08/09)

2,500.00

 

 

 

TOTAL

176,583.79

 

 

 

01-3202-5308

FIRE DEPT - INSURANCE

0.00

01-3202-5309

FIRE DEPT - MEDICAL AC

0.00

01-3202-5604

FIRE DEPT - OPERATING

8,000.00

01-3202-7001

FIRE DEPT - EQUIPMENT

0.00

 

 

 

TOTAL

8,000.00

 

 

 

01-3203-5309

RESCUE SQUAD INSURANCE

0.00

01-3203-5604

RESCUE SQUAD

4,000.00

 

 

 

TOTAL

4,000.00

 

 

01-4101-1001

PUBLIC WORKS - SALARY

42,588.00

01-4101-1002

PUBLIC WORKS - OVERTIME

5,000.00

01-4101-2001

PUBLIC WORKS - SS/MEDI

3,829.59

01-4101-2002

PUBLIC WORKS - VSRS

5,051.23

01-4101-2005

PUBLIC WORKS - HOSPITAL

7,518.00

01-4101-2006

PUBLIC WORKS - LIFE INS

450.60

01-4101-2011

PUBLIC WORKS - WORKMANS

656.00

01-4101-5411

PUBLIC WORKS - BOOKS

0.00

01-4101-5500

PUBLIC WORKS - TRAVEL

0.00

01-4101-5801

PUBLIC WORKS - DUES

50.00

 

 

 

TOTAL

65,143.42

 

 

 

01-4102-1001

STREETS - SALARIES

18,094.00

01-4102-1002

STREETS - OVERTIME

1,300.00

01-4102-1003

STREETS - SUMMER GROUNDS

0.00

01-4102-1004

STREETS - TEMP(NEW)(MOVED)

18,950.00

01-4102-2001

STREETS - SS/MEDICARE

1,484.00

01-4102-2002

STREETS - VSRS

2,127.00

01-4102-2005

STREETS - HOSPITAL INS

4,780.80

01-4102-2006

STREETS - LIFE INS

185.00

01-4102-2011

STREETS - WORKMAN COMP

1,303.00

01-4102-5407

STREETS - REPAIRS

5,600.00

01-4102-5408

STREETS - VEHICLE SUPP

3,000.00

01-4102-5409

STREETS - FUEL (NEW FOR 08/09)

8,400.00

01-4102-5801

STREETS - SAFETY EQUIP

900.00

 

 

 

TOTAL

66,123.80

ACCOUNT

NAME

BUDGET 08/09

01-4104-5100

STREET LIGHTING

25,410.00

 

 

 

TOTAL

25,410.00

 

 

 

01-4203-1001

SANITATION - SALARIES

26,026.00

01-4203-1002

SANITATION - OVERTIME

3,000.00

01-4203-2001

SANITATION - SS/MEDICARE

2,221.00

01-4203-2002

SANITATION VSRS

3,059.00

01-4203-2005

SANITATION - HOSPITAL

4,780.80

01-4203-2006

SANITATION - LIFE INS

279.93

01-4203-2011

SANITATION - WORKMANS

1,065.00

01-4203-5407

SANITATION - REPAIRS

5,800.00

01-4203-5408

SANITATION - VEHICLE SUP

3,000.00

01-4203-5409

SANITATION - FUEL(NEW 8/09)

6,500.00

01-4203-5412

SANITATION - REPLACE V

0.00

01-4203-5801

SANITATION - SAFETY EQUIP

650.00

 

 

 

TOTAL

56,381.73

 

 

 

01-4302-5101

ELECTRICAL SERVICE

5,250.00

01-4302-5102

HEATING SERVICE

5,200.00

01-4302-5103

WATER & SEWER

900.00

01-4302-5405

HOUSEKEEPING SUPPLIES

800.00

01-4302-5407

GENERAL PROP. - REPAIR

4,000.00

01-4302-5408

JENSEN BUILDING EXP

0.00

01-4302-5409

KERSEY BUILDING EXP

2,000.00

01-4302-5804

AIRPORT

4,500.00

 

 

 

TOTAL

22,650.00

 

 

 

01-7104-1001

RECREATION - SALARIES

0.00

01-7104-2001

RECREATION - SS/MED

0.00

01-7104-2011

RECREATION - WORKMANS

0.00

01-7104-5101

RECREATION - ELECTRIC

7,000.00

01-7104-5102

RECREATION - HEATING

4,500.00

01-7104-5103

RECREATION - WATER & SEWER

1,000.00

01-7104-5405

RECREATION - HOUSEKEEPING

9,200.00

01-7104-5407

RECREATION - REPAIRS

2,000.00

01-7104-5408

RECREATION - VEHICLE & SUPPL

3,500.00

01-7104-5409

RECREATION - FUEL (NEW 08/09)

420.00

 

 

 

TOTAL

27,620.00

 

 

 

01-7105-5101

LIBRARY - ELECTRICAL

0.00

01-7105-5102

LIBRARY - HEATING

0.00

01-7105-5103

LIBRARY - WATER & SEWER

375.00

01-7105-5407

LIBRARY - REPAIRS & MAINT

0.00

 

 

 

TOTAL

375.00

 

 

 

01-8102-7008

OWED G.F. FROM U.F.

0.00

01-8102-7009

TRANSFER TO UTILITY FUND

0.00

01-8102-7010

CONTINGENCY FUND

15,355.00

01-8102-7011

USDA GRANT FUND COMM.BLDG.

3,914.00

ACCOUNT

NAME

BUDGET 08/09

TOTAL

19,269.00

 

 

01-8106-7009

CAPITAL IMPROVEMENTS

0.00

 

 

TOTAL

EXPEND FOR FUND

579,990.64

 

 

 

 

 

APPROVAL/DISAPPROVAL OF THE 2008/2009 WATER FUND BUDGET AS PRESENTED AND ADVERTISED

After proper advertisement and having been presented for public hearing on May 13, 2008, Council Member Stacey Hailey made a motion to approve the Water Fund Budget for FY 2008/2009.  The motion received a second from Council Member James Nowlin.  With no discussion, Mayor Campbell called for a vote as follows:

 

Mr. Jean Aye                  Mr. Adams Aye

Mr. Nowlin Aye                  Mr. Jennings Aye

Ms. Meisenbach Aye                  Mr. Hailey Aye

 

Mayor Campbell Aye

 

With all in favor, the motion carried.

 

 

APPROVAL/DISAPPROVAL OF THE 2008/2009 SEWER FUND BUDGET AS PRESENTED AND ADVERTISED

After proper advertisement and having been presented for public hearing on May 13, 2008, Council Member Stacey Hailey made a motion to approve the Sewer Fund Budget for 2008/2009.  The motion received a second from Council Member James Nowlin.  With no discussion, Mayor Campbell called for a vote as follow:

 

Mr. Jean Aye                  Mr. Adams Aye

Mr. Nowlin Aye                  Mr. Jennings Aye

Ms. Meisenbach Aye                  Mr. Hailey Aye

 

Mayor Campbell Aye

 

With all in favor, the motion carried.

 

 

UTILITY FUND WATER & SEWER FUND REVENUE:

ACCOUNT

NAME

BUDGET

WATER

SEWER

1100-0000

WATER & SEWER RENTS

340,748.16

254,993.64

85,754.52

1200-0000

WATER & SEWER CONNECTIONS

2,500.00

1,250.00

1,250.00

1300-0000

CUT ON FEES

4,500.00

4,500.00

 

1400-0000

W & S PENALTIES

4,000.00

2,000.00

2,000.00

1500-0000

W & S INTEREST

0.00

-

-

1600-0000

CAMPBELL CO GRANT INFRASTRUCTURE

60,000.00

-

60,000.00

1700-0000

W & S MISCELLANEOUS REVENUE

2,500.00

1,250.00

1,250.00

1800-0000

DEPT OF EMERG SERVICES

0.00

-

-

2000-0000

W&S CONTINGENCY FUND

0.00

-

-

TOTAL

REVENUE

414,248.16

263,993.64

150,254.52

 

 

 

 

 

 

 

 

UTILITY FUND WATER & SEWER FUND EXPENSE:

ACCOUNT

NAME

BUDGET

WATER

SEWER

 

 

 

 

 

02-1102-3002

LEGAL SERVICES

1,500.00

750.00

750.00

 

 

 

 

 

TOTAL

1,500.00

750.00

750.00

 

 

 

 

 

02-1103-3002

AUDITOR

7,500.00

3,750.00

3,750.00

 

 

 

 

 

TOTAL

7,500.00

3,750.00

3,750.00

 

 

 

 

 

02-1104-3002

ENGINEER

1,500.00

750.00

750.00

 

 

 

 

 

TOTAL

1,500.00

750.00

750.00

 

 

 

 

 

02-1105-5401

W&S - OFFICE SUPPLIES

2,500.00

1,500.00

1,000.00

02-1105-5402

W&S - STATE FEES

6,000.00

3,600.00

2,400.00

02-1105-5403

W&S - INFORMATION TECH

2,000.00

1,200.00

800.00

02-1105-5408

W&S - VEHICLE SUPPLIES

0.00

0.00

0.00

02-1105-5411

BOOKS & SUB

0.00

0.00

0.00

02-1105-5413

W&S OTHER

150.00

90.00

60.00

 

 

 

 

 

TOTAL

10,650.00

6,390.00

4,260.00

 

 

 

 

 

02-1106-5201

W&S POSTAL SERVICES

3,275.00

2,292.50

982.50

02-1106-5203

W&S TELECOMMUNICATIONS

3,000.00

2,100.00

900.00

 

 

 

 

 

TOTAL

6,275.00

4,392.50

1,882.50

 

 

 

 

 

02-2015-1001

CONSULTANT FEES

10,000.00

6,000.00

4,000.00

 

 

 

 

 

TOTAL

 

10,000.00

6,000.00

4,000..00

02-2101-1001

FILTER PLANT – SALARIES

41,519.72

29,063.80

12,455.92

02-2101-1002

FILTER PLANT - OVERTIME

8,000.00

5,600.00

2,400.00

02-2101-2001

FILTER PLANT - SS/MEDI

3,176.00

2,223.20

952.80

02-2101-2002

FILTER PLANT - VSRS

4,654.36

3,258.05

1,396.31

02-2101-2005

FILTER PLANT - HOSPITAL

9,561.60

6,693.12

2,868.48

02-2101-2006

FILTER PLANT - LIFE INS

415.20

290.64

124.56

02-2101-2011

FILTER PLANT - WORKMAN COMP

731.00

511.70

219.30

02-2101-5500

FILTER PLANT - TRAVEL

0.00

0.00

0.00

 

 

 

 

 

TOTAL

68,057.88

47,640.51

20,417.37

 

 

 

 

 

02-2102-3003

FILTER PLANT - ANALY

3,614.00

3,614.00

0.00

02-2102-3004

FILTER PLANT TREATMENT

20,651.00

20,651.00

0.00

02-2102-5101

FILTER PLANT - ELECTRIC

7,560.00

7,560.00

0.00

02-2102-5102

FILTER PLANT - HEATING

5,100.00

5,100.00

0.00

02-2102-5203

FILTER PLANT - TELECOM

1,200.00

1,200.00

0.00

02-2102-5401

FILTER PLANT - OFFICE

100.00

100.00

0.00

02-2102-5403

FILTER PLANT - INFORMATION TECH

0.00

0.00

0.00

02-2102-5407

FILTER PLANT - REPAIR

12,000.00

12,000.00

0.00

02-2102-5408

FILTER PLANT – VEHICLE

1,160.00

2,000.00

0.00

02-2102-5409

FILTER PLANT – FUEL (NEW FOR 08/09)

840.00

840.00

 

02-2102-5411

FILTER PLANT - BOOKS

300.00

300.00

0.00

02-2102-5801

FILTER PLANT - SAFETY EQUIP

650.00

650.00

0.00

02-2102-5805

FILTER PLANT - MISC

0.00

0.00

0.00

 

 

 

 

 

TOTAL

53,175.00

53,175.00

0.00

 

 

 

 

 

02-2103-3003

SEWER PLANT - ANALYT

10,000.00

0.00

10,000.00

02-2103-3004

SEWER PLANT - TREATMENT

4,000.00

0.00

4,000.00

02-2103-5100

SEWER PLANT - FEMA/95F

0.00

0.00

0.00

02-2103-5101

SEWER PLANT - ELECTRIC

10,972.50

0.00

10,972.50

02-2103-5102

SEWER PLANT - PUMP STATION ELEC

500.00

0.00

500.00

ACCOUNT

NAME

BUDGET

WATER

SEWER

02-2103-5407

SEWER PLANT - REPAIRS

4,000.00

0.00

4,000.00

02-2103-5408

SEWER PLANT - VEHICLE

1,000.00

0.00

1,000.00

02-2103-5409

SEWER PLANT - OUTFALL RE

0.00

0.00

0.00

02-2103-5410

SEWER PLANT –VEHICLE FUEL (NEW09)

1,957.90

 

1,957.90

02-2103-5411

SEWER PLANT - BOOKS

0.00

0.00

0.00

02-2103-5805

SEWER PLANT - MISC

0.00

0.00

0.00

 

 

 

 

 

TOTAL

32,430.40

0.00

32,430.40

 

 

 

 

 

02-2301-1001

W&S SALARIES

43,617.55

21,808.78

21,808.77

02-2301-1002

W&S OVERTIME

3,743.00

1,871.50

1,871.50

02-2301-2001

W&S SS/MEDICARE

3,336.74

1,668.37

1,668.37

02-2301-2002

W&S VSRS

4,889.53

2,444.77

2,444.76

02-2301-2005

W&S HEALTH INS

14,727.36

7,363.68

7,363.68

02-2301-2006

W&S LIFE INS

436.18

218.09

218.09

02-2301-2011

W&S WORKMANS COMP

2,643.90

1,321.95

1,321.95

TOTAL

73,394.26

36,697.14

36,697.12

 

 

 

 

 

02-2302-2001

SEWER - ARCH/ENG FEES

0.00

0.00

0.00

02-2302-3001

SEWER - INSPECTION FEES

0.00

0.00

0.00

02-2302-4001

SEWER - CONNECTION FEES

0.00

0.00

0.00

02-2302-5001

SEWER - CONSTRUCTION FEES

0.00

0.00

0.00

02-2302-5407

W&S - REPAIR

15,558.66

9,335.20

6,223.46

02-2302-5408

W&S VEHICLE SUPPLIES

1,000.00

700.00

300.00

02-2302-5409

W&S VEHICLE FUEL (NEW FOR 08/09)

4,920.00

3,444.00

1,476.00

02-2302-5801

W&S - SAFETY EQUIP

750.00

450.00

300.00

02-2302-5805

W&S - MISC

0.00

0.00

0.00

02-2302-5806

W&S - INFLOW & INFILT

0.00

0.00

0.00

02-2302-5807

W&S PUMP STATION

4,000.00

0

4,000.00

 

 

 

 

 

TOTAL

26,228.66

13,929.20

12,299.46

 

 

 

 

 

02-2401-5605

WATER & SEWER BOND INTEREST

35,400.00

0.00

35,400.00

02-2401-5606

W&S OTHER INTEREST

5,136.96

0.00

5,136.96

02-2401-5607

W&S DEPRECIATION

0.00

0.00

0.00

02-2401-5608

W&S GEN FUND LOAN

0.00

0.00

0.00

02-2401-7010

CONTINGENCY FUND

83,000.00

83,000.00

0.00

02-2401-7012

WATER SUPPLY PLAN

0.00

0.00

 

 

 

 

 

 

TOTAL

123,536.96

83,000.00

40,536.96

 

 

 

 

 

02-2501-6001

W&S - CAPITAL IMPROVEMENTS

0.00

0.00

0.00

 

 

 

 

 

TOTAL

0.00

0.00

0.00

 

 

 

 

 

 

 

 

 

 

TOTAL

EXPENSE

414,248.16

256,474.35

157,773.81

APPROVAL/DISAPPROVAL OF THE PERSONAL PROPERTY TAX RELIEF ACT (PPTRA) FOR 2008

After proper advertisement and having been presented for public hearing on May 13, 2008, Council Member James Nowlin made a motion to approve the Personal Property Tax Relief Act for 2008 as follows:

 

In accordance with the requirements set forth in VA. CODE ANN. $58.1-3524 C.2. as amended by Chapter 1 of the Acts of Assembly (2004 Special Session I) and as set forth in item 503.E. (Personal Property Tax Relief Program) of Chapter 951 of the 2005 Acts of Assembly, any qualifying vehicle sitused within the Town of Brookneal commencing January 1, 2008, shall receive personal property tax relief in the following manner:

 

  • Personal use vehicles with assessed value of $500 or less will be eligible for 100% tax relief;
  • Personal use vehicles with assessed value of $501 to $10,000 will be eligible for 60% tax relief;
  • Personal use vehicles with assessed value of $10,001 or more shall receive only 60% tax relief on the first $10,000 in assessed value;
  • All other vehicles which do not meet the definition of "qualifying" (such as business use vehicles, farm use vehicles, motor homes, etc.) will not be eligible for any form of tax relief under this program;

The motion received a second from Stacey Hailey.  With all in favor, the motion carried.

 

REQUEST FOR TRANSFER OF APPROPRIATION

Upon motion from Stacey Hailey, seconded by Richard Adams, and unanimously carried, Council approved the transfer of appropriation as outlined below by the Clerk/Treasurer:

 

 

 

REQUEST FOR TRANSFER OF APPROPRIATION

To:       Brookneal Town Council

Date:    June 10, 2008

The following Appropriation Transfer is requested:

General Fund

Category—Expense ADD New Total

Police—Repairs & Maintenance—01-3101-5407             $ 1,055.47                 $  4,555.47

Category—Expense DELETE New Total

Police—Supplies—01-3101-5401                                               $    902.57                 $  2,315.43

Category—Expense DELETE New Total

Police—Telecommunications—01-3101-5203                            $   152.90                   $ 2,678.10

To cover invoices for repairs to police vehicles from Brookneal Auto Repair.

General Fund

Category—Expense ADD New Total

Treasurer—Overtime--01-1202-1002                                           $  200.00                     $ 2,400.00

Category—Expense DELETE New Total

Treasurer—VSRS—01-1202-2002                                              $  200.00                     $ 3,082.00

To cover the treasurer’s overtime line item through FY08.

General Fund

Category—Expense ADD New Total

Police—Vehicle Fuel—01-3101-5408                                         $ 1,000.00                   $10,720.00

Category—Expense DELETE New Total

Police—Hospital Insurance—01-3101-2005                               $ 1,000.00                   $18,211.00

To cover fuel costs through June 2008 for the Police Dept.

General Fund

Category—Expense ADD New Total

Public Works—Salary—01-4101-1001                                        $ 1,800.00                   $42,360.00

Category—Expense DELETE New Total

Recreation—Heating—01-7104-5102                                          $ 1,800.00                   $ 3,600.00

Category—Expense ADD New Total

Public Works—Overtime—01-4102-1002                                   $    300.00                   $  8,200.00

Category—Expense DELETE New Total

Recreation—Heating—01-7104-5102                                          $    300.00                    $ 3,300.00

To cover salary and overtime for public works through FY08.

General Fund

Category—Expense ADD New Total

Sanitation—Salaries—01-4203-1001                                          $   730.00                     $25,998.00

Category—Expense ADD New Total

Sanitation—Overtime—01-4203-1002                                        $   200.00                     $  5,100.00

Category—Expense ADD New Total

Sanitation—SS/Medicare—01-4203-2001                                   $   142.00                     $  2,305.00

Category—Expense DELETE New Total

USDA Grant Fund-Comm.Bldg—01-8102-7011             $   930.00                     $ 3,917.00

Category—Expense DELETE New Total

Sanitation—VSRS—01-4203-2002                                             $   142.00                     $ 2,917.00

To cover salary and overtime for the sanitation department through FY08.

General Fund

Category—Expense ADD New Total

Sanitation—Repair & Maint.—01-4203-5407                               $   375.00                     $ 7,081.00

Category—Expense DELETE New Total

Sanitation—Hospital—01-4203-2005                                          $   375.00                     $ 4,961.00

To cover repairs and maintenance for the sanitation department through FY08.

General Fund

Category—Expense ADD New Total

Housekeeping Supplies—01-4302-5405                         $   100.00                     $    800.00

Category—Expense DELETE New Total

Kersey Building Expense—01-4302-5409                                  $   100.00                     $  1,900.00

To cover housekeeping supplies line item through FY08.

General Fund

Category—Expense ADD New Total

General Property—Repair—01-4302-5407                                  $   200.00                     $ 1,311 .00

Category—Expense DELETE New Total

Kersey Building Expense—01-4302-5409                                  $   200.00                     $  1,700.00

To cover general property repair line item through FY08.

Respectfully requested by:

_________________________________

Treasurer

_________________________________

Date    

 

ITEMS FROM TOWN COUNCIL

Mayor Campbell expressed her appreciation to the American Legion Post 52 for the Memorial Day Service that was held on May 26, 2008.

 

Councilperson Meisenbach asked the police department to please sit down on Cook Avenue and clock traffic a few days a week.  She was concerned since she had an accident a few weeks ago, and she believes the traffic on Cook Avenue is going too fast.  Councilperson Adams asked about getting the County’s radar speed cart to clock traffic in different locations in Town including Cook Avenue and Main Street near the post office.

 

Councilperson Adams said that he had received a few requests for a farmer’s market in Town.

Mr. Crews said that a farmer’s market is included in the downtown project.  Mr. Adams said he had also had a request from the auxiliary for the Red Hill Foundation asking if it was possible to borrow the Police Department’s generator light tower for the 4th of July celebration.  They want to use it in the area of the handicapped parking because it is so dark in that area after the fireworks show.

 

Councilperson Jean wanted the Council to prepare a resolution in support of reserving water from the Kerr Reservoir for this area’s future use.  Supposedly other areas, such as Durham, NC, want to purchase water for their use as well as re-sell the water to other areas.  Mr. Jean, in his position on the Staunton River Advisory Board, wants the Town to send a resolution in opposition to this happening.  Mayor Campbell said we will work on a resolution to present for Council’s approval at the next meeting in July.

 

ADJOURNMENT

Upon motion from Stacey Hailey and seconded by Robert Jean, Mayor Campbell announced that the June 10, 2008, Council meeting was adjourned.

 

 

 

 

___________________________                  ____________________________

Bobbie A. Waller Phyllis L. Campbell

Clerk/Treasurer                                               Mayor

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