June 9, 2009
MINUTES OF THE BROOKNEAL TOWN COUNCIL

7:00 PM – The regular meeting of the Brookneal Town Council

 

The municipal government of the Town of Brookneal met with the following members present:

 

Phyllis Campbell, Mayor

James Nowlin, Vice Mayor

Kenneth Jennings, Tracy Meisenbach, Richard Adams, Robert Jean, and Phillip Sheppard, Council Members

Mike Crews, Public Works Director, and Interim Town Manager

Bobbie Waller, Clerk/Treasurer

Ricky Cousins, Police Chief

 

 

INVOCATION AND PLEDGE OF ALLEGIANCE TO THE FLAG

APPROVAL OF AGENDA

 

Upon motion by Kenneth Jennings, seconded by Phillip Sheppard, and unanimously carried, Council approved the agenda for the June 9, 2009, regular meeting of the Brookneal Town Council.

 

 

MINUTES

Upon motion by Kenneth Jennings, seconded by Phillip Sheppard, and unanimously carried, Council approved the May 12, 2009, Town Council meeting minutes.

 

 

TREASURER’S REPORT

 

Mayor Campbell asked that the June 2009 treasurer’s report be filed for audit.

 

 

PRESENTATION AND APPROVAL OF INVOICES

 

Be it resolved that motion was made by James Nowlin, seconded by Robert Jean, and unanimously carried, authorizing the payment of the invoices for the period of
May 13, 2009, to June 9, 2009, in the amount of $17,122.76.

 

 

PUBLIC COMMENT

 

Howard Wells of Booker Road asked Public Works Director Mike Crews about filling in a pot hole on Booker Road.

Mr. J. D. Puckett, Brookneal representative on the Campbell County Board of Supervisors, announced that the Campbell County Heritage Festival that will be held August 15, 2009, at the community park at William Campbell High School.

 

 

POLICE REPORT

Sergeant Brian Carr reported that the following tickets were written since the last Council meeting in May:

 

1 ticket for driving outside VASAP restrictions

2 tickets for speeding 12 mph over the speed limit

2 tickets for speeding 25 mph over the speed limit

2 tickets for driving while suspended (1 a habitual offender)

3 tickets for no front tags

2 tickets for defective equipment

1 ticket for inspection violation

1 arrest for brandishing a firearm (3 counts)

1 warrant for trespassing

1 warrant for larceny

1 warrant for property damage

 

He said the K9 did four narcotic scans.  Drugs were found in one vehicle.

 

 

APPROVAL/DISAPPROVAL OF THE 2009/2010 GENERAL FUND BUDGET AS PRESENTED AND ADVERTISED

Councilperson Meisenbach said that in looking at the budget with the concerns expressed by some of the citizens that came to the last meeting and the concerns expressed by the Mayor and some of the office staff, she felt that if we are gambling with the residents’ money then maybe we need to look back at it again.  Mayor Campbell said that she had not heard a community say that their budget this time is not sort of a gamble or an uncertain factor because they don’t know what is going to happen.  Nothing has meant to be misconstrued as anyone is not using the taxpayer’s money wisely.  She said she wanted to step back a moment and thank past Councils including Meg Tibbs, Kenneth Jennings, Jack Woodell and Richard Adams for where the Town is today.  She said the Town is not laying anybody off or cutting salaries.  She said the Town did absorb the additional insurance of each employee, but the Town did not give any raises this year.  Councilperson Jean said a better choice of words might have been uncertainty instead of gamble.  He said the projections that he looked at and voted for was the past history of those particular line items and the projections made according to the Virginia Municipal League formula.  He thought Mayor Campbell meant uncertain times instead of gamble.  Vice Mayor Nowlin expressed his concerns over the contingency fund going away to nothing.  Councilperson Adams expressed his concerns that the Town is not leaving any leeway for unforeseen and unpredictable expenses that the Town may occur over the course of a year.  Further discussion ensued about the general fund budget

 

Upon motion by Robert Jean, seconded by Kenneth Jennings, and with a 4-2 vote, with Councilperson Meisenbach voting nay with the stipulation due to the criticisms of it that it needs to re-looked at and Councilperson Nowlin voting nay as well, the Council passed the 2009/2010 General Fund Budget as presented and advertised.

 

 

REVENUE

 

GENERAL FUND

01

BUDGET

ACCOUNT

NAME

09/10

1101-0100

REAL ESTATE TAXES

86,704.00

1102-0100

CURRENT TAXES,PUBLIC S

10,690.00

1102-0300

PRIOR YEAR TAXES

0.00

1103-0100

PERSONAL PROPERTY

70,918.00

1103-0300

MOBILE HOME TAXES

441.00

1104-0100

MACHINERY & TOOLS

4,828.41

1106-0100

PENALTIES/INT,TAXES

2,500.00

1106-0200

INTEREST

0.00

1201-0000

LOCAL SALES TAX

50,357.00

1201-0100

MEALS TAX

81,000.00

1202-0000

CONSUMER UTILITY TAX

48,000.00

1203-0100

B/L CONTRACTING

507.00

1203-0200

B/L RETAIL SALES

37,000.00

1203-0300

B\L PROF.,RE &FINANCE

66.59

1203-0400

B\L REPAIR, PERSONAL

7,387.00

1203-0500

B\L WHOLESALE

9,044.00

1203-0600

B\L OTHER

50.00

1204-0000

FRANCHISE TAX

0.00

1205-0000

DECALS/MOTOR VEHICLE TAX

13,500.00

1206-0000

BANK STOCK TAX

42,000.00

1303-3100

PERMITS

0.00

1401-0100

COURT FINES

8,100.00

1401-0200

PARKING FINES

475.00

1401-0300

OTHER FINES

0.00

1501-0100

INTEREST ON BANK DEPOSITS

20,000.00

1501-0200

INTEREST ON INVESTMENT

0.00

1501-0400

OTHER FROM USE OF MONEY

0.00

1502-0100

RENTAL OF RECREATIONAL

2,500.00

1502-0200

RENTAL OF GENERAL PROPERTY

2,600.00

1502-0300

RENTAL OF CONCESSION STAND

0.00

1502-0400

JENSEN BUILDING RENT

0.00

1502-0500

KERSEY BUILDING RENT

0.00

1608-0200

WASTE COLLECTION

18,900.00

1899-1200

SALE OF CEMETERY LOTS

250.00

1899-1300

OTHER MISC. REVENUE

3,500.00

1899-1400

TOBACCO GRANT

0.00

2201-0100

ABC PROFITS

0.00

2201-0800

DMV/ROLLING STOCK

7,000.00

2403-0200

YOUTH CONSERVATION

0.00

2403-0300

OTHER CATEGORICAL AID

0.00

2404-0100

POLICE GRANTS

32,000.00

2404-0200

DJCP LOCAL LAW ENF

0.00

2404-0300

MISC. POLICE GRANTS

0.00

2404-0700

LITER CONTROL GRANT

1,000.00

2404-1000

OTHER INCOME - CAMPBELL COUNTY

3,000.00

2404-1100

FIRE FUND

8,000.00

 

 

 

 

 

572,418.00

 

 

EXPENSE

01

BUDGET

General Fund

NAME

09/10

ACCOUNT

 

01-1101-5307

TOWN COUNCIL/PUBLIC

400.00

01-1101-5801

TOWN COUNCIL/OTHER

5,755.00

 

 

 

 

 

 

TOTAL

6,155.00

 

 

 

01-1103-1001

MAYOR - SALARY

2,000.00

01-1103-2001

MAYOR - SS/MEDI

200.00

01-1103-5500

TRAVEL

100.00

 

 

 

TOTAL

2,300.00

 

 

01-1201-1001

TOWN MANAGER - SALARY

25,000.00

01-1201-2001

TOWN MANAGER - SS/MEDI

1,900.00

01-1201-2002

TOWN MANAGER – VSRS

2,700.00

01-1201-2011

TOWN MANAGER - WORKM

0.00

01-1201-5408

TOWN MANAGER - VEHICLE

0.00

01-1201-5500

TOWN MANAGER -  TRAVEL

0.00

01-1201-5801

TOWN MANAGER - DUES

0.00

 

 

 

TOTAL

29,600.00

 

 

EXPENSE

01

BUDGET

General Fund

NAME

09/10

ACCOUNT

 

01-1202-1001

TREASURER - SALARY

26,223.00

01-1202-1002

TREASURER - OVERTIME

1,500.00

01-1202-2001

TREASURER - SS/MEDI

2,120.83

01-1202-2002

TREASURER - VSRS

3,082.00

01-1202-2005

TREASURER - HOSPITAL

0.00

01-1202-2006

TREASURER - LIFE INS

306.00

01-1202-2011

TREASURER - WORKMANS

68.00

01-1202-5500

TREASURER - TRAVEL

0.00

01-1202-5801

TREASURER - DUES & SUB

195.00

 

 

 

TOTAL

33,494.83

 

 

01-1203-1001

OFFICE MANAGER -SALARY

0.00

01-1203-1001

OFFICE MANAGER - OVERTIME

0.00

01-1203-2001

OFFICE MANAGER - SS/MED

0.00

01-1203-2002

OFFICE MANAGER - VSRS

0.00

01-1203-2005

OFFICE MANAGER - HOSP

0.00

01-1203-2006

OFFICE MANAGER - LIFE INS

0.00

01-1203-2011

OFFICE MANAGER - WORKM

0.00

01-1203-5500

OFFICE MANAGER - TRAVEL

0.00

01-1203-5801

OFFICE MANAGER - DUES

0.00

 

 

 

TOTAL

0.00

 

 

 

01-1204-3002

LEGAL AND PROFESSIONAL

4,000.00

 

 

 

TOTAL

4,000.00

 

 

 

01-1208-3002

AUDITOR

7,500.00

Total

7,500.00

 

01-1220-0000

TEMP EMPLOYEES

0.00

TOTAL

 

0.00

 

01-1226-3006

PRINTING & BINDING

100.00

01-1226-3007

ADVERTISING

1,800.00

 

 

 

TOTAL

1,900.00

 

 

 

01-1227-5401

OFFICE SUPPLIES

5,100.00

01-1227-5403

INFORMATION TECH

3,500.00

01-1227-5411

BOOKS & SUBSCRIPTIONS

400.00

 

 

 

TOTAL

9,000.00

 

 

 

01-1228-5201

POSTAL SERVICES

2,000.00

01-1228-5203

TELECOMMUNICATIONS

3,700.00

 

 

 

TOTAL

5,700.00

 

 

 

01-1229-5306

INSURANCE - SURETY BONDS

0.00

01-1229-5308

GEN LIABILITY INS

7,095.00

01-1229-5309

AUTO INS

5,089.00

01-1229-5310

PROPERTY INS

10,000.00

 

 

 

TOTAL

22,184.00

 

 

 

01-2401-5606

W&S LOANS PAYABLE

0.00

 

 

 

TOTAL

0.00

 

 

 

01-3101-1001

POLICE - SALARIES

91,518.00

01-3101-1002

POLICE - OVERTIME

6,000.00

01-3101-2001

POLICE - SS/MEDICARE

7,460.13

01-3101-2002

POLICE - VSRS

10,758.00

01-3101-2005

POLICE -HOSPITAL INS

19,562.00

01-3101-2006

POLICE - LIFE INS

1,075.00

01-3101-2011

POLICE - WORKMAN

2,670.00

01-3101-5203

POLICE – TELECOMMUNICAT

1,826.00

01-3101-5308

POLICE – LIABILITY INS

7,200.00

01-3101-5401

POLICE – SUPPLIES

3,500.00

01-3101-5403

POLICE - INFORMATION TECH

1,250.00

01-3101-5407

POLICE - REPAIRS & MAINT

3,800.00

01-3101-5408

POLICE - VEHICLE FUEL/OIL/ETC

9,000.00

01-3101-5410

POLICE - UNIFORMS

1,500.00

01-3101-5411

POLICE - BOOKS & SUBSCR

200.00

01-3101-5412

POLICE - REPLACE CARS

4,000.00

01-3101-5413

POLICE - SEIZURE

0.00

01-3101-5500

POLICE - TRAVEL

500.00

01-3101-5601

LOCAL LAW ENFORCEMENT

0.00

01-3101-5801

POLICE - DUES & MEMBER

1,400.00

01-3101-5805

POLICE - MISC

200.00

01-3101-5806

POLICE-K9 UNIT(NEW FOR 08/09)

1,520.00

 

 

 

TOTAL

174,939.13

 

 

 

01-3202-5308

FIRE DEPT - INSURANCE

0.00

01-3202-5309

FIRE DEPT - MEDICAL AC

0.00

01-3202-5604

FIRE DEPT - OPERATING

8,000.00

01-3202-7001

FIRE DEPT - EQUIPMENT

0.00

 

 

 

TOTAL

8,000.00

 

 

 

01-3203-5309

RESCUE SQUAD INSURANCE

0.00

01-3203-5604

RESCUE SQUAD

4,000.00

 

 

 

TOTAL

4,000.00

 

 

01-4101-1001

PUBLIC WORKS - SALARY

42,588.00

01-4101-1002

PUBLIC WORKS - OVERTIME

2,500.00

01-4101-2001

PUBLIC WORKS - SS/MEDI

3,449.24

01-4101-2002

PUBLIC WORKS - VSRS

5,051.00

01-4101-2005

PUBLIC WORKS - HOSPITAL

8,944.00

01-4101-2006

PUBLIC WORKS - LIFE INS

451.00

01-4101-2011

PUBLIC WORKS - WORKMANS

875.00

01-4101-5411

PUBLIC WORKS - BOOKS

0.00

01-4101-5500

PUBLIC WORKS - TRAVEL

0.00

01-4101-5801

PUBLIC WORKS - DUES

50.00

 

 

 

TOTAL

 

63,908.24

 

 

 

01-4102-1001

STREETS - SALARIES

18,094.00

01-4102-1002

STREETS - OVERTIME

900.00

01-4102-1003

STREETS - SUMMER GROUNDS

0.00

01-4102-1004

STREETS - TEMP

18,950.00

01-4102-2001

STREETS - SS/MEDICARE

1,453.04

01-4102-2002

STREETS - VSRS

2,127.00

01-4102-2005

STREETS - HOSPITAL INS

5,309.00

01-4102-2006

STREETS - LIFE INS

185.00

01-4102-2011

STREETS - WORKMAN COMP

1,450.00

01-4102-5407

STREETS - REPAIRS

4,700.00

01-4102-5408

STREETS - VEHICLE SUPP

1,000.00

01-4102-5409

STREETS - FUEL

3,500.00

01-4102-5801

STREETS - SAFETY EQUIP

900.00

 

 

 

TOTAL

58,568.04

 

 

 

01-4104-5100

STREET LIGHTING

25,000.00

 

 

 

TOTAL

25,000.00

 

 

 

01-4203-1001

SANITATION - SALARIES

26,026.00

01-4203-1002

SANITATION - OVERTIME

4,000.00

01-4203-2001

SANITATION - SS/MEDICARE

2,296.99

01-4203-2002

SANITATION VSRS

3,059.00

01-4203-2005

SANITATION - HOSPITAL

8,187.00

01-4203-2006

SANITATION - LIFE INS

280.00

01-4203-2011

SANITATION - WORKMANS

1,920.00

01-4203-5407

SANITATION - REPAIRS

2,800.00

01-4203-5408

SANITATION - VEHICLE SUP

1,200.00

01-4203-5409

SANITATION - FUEL

9,000.00

01-4203-5412

SANITATION - REPLACE V

8,000.00

01-4203-5801

SANITATION - SAFETY EQUIP

600.00

 

 

 

TOTAL

67,368.99

 

 

 

01-4302-5101

ELECTRICAL SERVICE

4,500.00

01-4302-5102

HEATING SERVICE

6,000.00

01-4302-5103

WATER & SEWER

900.00

01-4302-5405

HOUSEKEEPING SUPPLIES

800.00

01-4302-5407

GENERAL PROP.-REPAIR

3,000.00

01-4302-5408

JENSEN BUILDING EXP

0.00

01-4302-5409

KERSEY BUILDING EXP

1,800.00

01-4302-5804

AIRPORT

4,500.00

 

 

 

TOTAL

21,500.00

 

 

 

01-7104-1001

RECREATION - SALARIES

0.00

01-7104-2001

RECREATION - SS/MED

0.00

01-7104-2011

RECREATION - WORKMANS

0.00

01-7104-5101

RECREATION - ELECTRIC

6,000.00

01-7104-5102

RECREATION - HEATING

4,500.00

01-7104-5103

RECREATION - WATER & SEWER

700.00

01-7104-5405

RECREATION - HOUSEKEEPING

9,200.00

01-7104-5407

RECREATION - REPAIRS

1,800.00

01-7104-5408

RECREATION - VEHICLE & SUPPL

1,200.00

01-7104-5409

RECREATION - FUEL

420.00

 

 

 

TOTAL

23,820.00

 

 

 

01-7105-5101

LIBRARY - ELECTRICAL

0.00

01-7105-5102

LIBRARY - HEATING

0.00

01-7105-5103

LIBRARY - WATER & SEWER

375.00

01-7105-5407

LIBRARY - REPAIRS & MAINT

0.00

 

 

 

TOTAL

375.00

 

 

 

01-8102-7008

OWED G.F. FROM U.F.

0.00

01-8102-7009

TRANSFER TO UTILITY FUND

0.00

01-8102-7010

CONTINGENCY FUND

3,104.77

 

 

0.00

 

 

 

TOTAL

3,104.77

 

 

01-8106-7009

CAPITAL IMPROVEMENTS

0.00

 

 

TOTAL

EXPEND FOR FUND

572,418.00

 

 

 

APPROVAL/DISAPPROVAL OF THE 2009/2010 WATER FUND BUDGET AS PRESENTED AND ADVERTISED

Upon motion by Kenneth Jennings, seconded by Robert Jean, with a 3-4 vote as follows, the Council failed to pass the water fund budget.

Mr. Jennings Aye                              Mr. Jean Aye

Mr. Sheppard Aye                              Mr. Nowlin Nay

Mr. Adams Nay

Ms. Meisenbach Nay (with the same stipulation as above on general fund budget)

 

Mayor Campbell Nay

 

Mayor Campbell said that the numbers would have to be re-run for the water fund budget.

 

APPROVAL/DISAPPROVAL OF THE 2009/2010 SEWER FUND BUDGET AS PRESENTED AND ADVERTISED

Upon motion by Kenneth Jennings, seconded by Robert Jean, with a 3-4 vote as follows, the Council failed to pass the sewer fund budget.

 

Mr. Jennings Aye                  Mr. Jean Aye

Mr. Sheppard Aye                  Mr. Nowlin Nay

Ms. Meisenbach Nay                 Mr. Adams Nay

 

Mayor Campbell Nay

 

The motion therefore failed.

 

 

APPROVAL/DISAPPROVAL OF THE PERSONAL PROPERTY TAX RELIEF ACT (PPTRA) FOR 2009

Upon motion by Richard Adams, seconded by Kenneth Jennings, and unanimously carried, the Council approved the personal property tax relief act for 2009 as follows:

 

In accordance with the requirements set forth in VA. CODE ANN. $58.1-3524 C.2. as amended by Chapter 1 of the Acts of Assembly (2004 Special Session I) and as set forth in item 503.E. (Personal Property Tax Relief Program) of Chapter 951 of the 2005 Acts of Assembly, any qualifying vehicle sitused within the Town of Brookneal commencing January 1, 2009, shall receive personal property tax relief in the following manner:

 

  • Personal use vehicles with assessed value of $500 or less will be eligible for 100% tax relief;
  • Personal use vehicles with assessed value of $501 to $10,000 will be eligible for 79% tax relief;
  • Personal use vehicles with assessed value of $10,001 or more shall receive only 79% tax relief on the first $10,000 in assessed value;

All other vehicles which do not meet the definition of "qualifying" (such as business use vehicles, farm use vehicles, motor homes, etc.) will not be eligible for any form of tax relief under this program.

 

 

RESOLUTION FOR THE TOBACCO GRANT

Upon motion by Robert Jean, seconded by Phillip Sheppard, and unanimously carried, the Council voted to adopt the following resolution for the tobacco grant for the sewer system.  A verbal vote was taken as follows:

 

Mr. Sheppard Aye                  Mr. Jean Aye

Mr. Nowlin Aye                  Mr. Adams Aye

Ms. Meisenbach Aye                  Mr. Jennings Aye

Mayor Campbell Aye

 

RESOLUTION AUTHORIZING SUBMISSION OF VIRGINIA

TOBACCO INDEMNIFICATION AND COMMUNITY

REVITALIZATION COMMISSION GRANT

WHEREAS, the Town of Brookneal desires to apply for Tobacco Indemnification and Community Revitalization Commission Grant Funding to construct the “Town of Brookneal Wastewater Improvements Project” which will include process equipment upgrades of the towns’ 2 wastewater treatment facilities to correct water quality deficiencies, and

 

WHEREAS, in order to construct this project the Town of Brookneal desires to request funding through the Tobacco Indemnification and Community Revitalization Commission Grant in the amount of $998,750, and

 

WHEREAS, due to the financial burden the Town of Brookneal is currently experiencing, as the result of economic stresses imposed by vanishing industrial base, it will not, in the foreseeable future, be able to construct these much needed improvements without your assistance, and

 

WHEREAS, in order to pursue funding the Town of Brookneal hereby authorizes the Mayor, Phyllis L. Campbell, to sign and submit all appropriate information and required documents necessary to secure funding for this extremely critical project.

 

BE IT THEREFORE RESOLVED, that the members of the Town Council of the Town of Brookneal do hereby approve the preparation of an application for Tobacco Indemnification and Community Revitalization Commission Grant funding in the amount of $ 998,750 and hereby authorize Mayor Phyllis L. Campbell as their agent to sign legally binding documents on behalf of the Town of Brookneal in its efforts to secure funding for the Town of Brookneal’s Wastewater Improvements Project.

 

Approved this 9th day of June, 2009.

 

 

 

________________________________________

Phyllis L. Campbell, Mayor, Town of Brookneal

 

 

_________________________________________

Attest – Bobbie Waller, Clerk, Town of Brookneal

 

TRANSFER OF APPROPRIATIONS

After a couple of questions from Ms. Meisenbach concerning the transfers, a motion was made by James Nowlin, seconded by Kenneth Jennings, and unanimously carried to approve the following transfers of appropriation:

 

 

REQUEST FOR TRANSFER OF APPROPRIATION

To:       Brookneal Town Council

Date:    June 9, 2009

The following Appropriation Transfers are requested:

General Fund

Category—Revenue Increase New Total

Other—Misc. Revenue—01-1899-1300                                       $ 350.00                       $ 1,850.00

Category—Expense Increase New Total

Town Council/Other—01-1101-5801                                          $ 350.00                       $ 7,054.00

Received entry fees for Day in the Town in 01-1899-1300, and paid expenses for Day in the Town out of 01-1101-5801.

General Fund

Category—Expense ADD New Total

Sanitation—Overtime—01-4203-1002                                        $ 326.84                      $ 5,326.84

Category—Expense DELETE New Total

Sanitation—VSRS—01-4203-2002                                             $ 263.55                      $ 3,059.00

Sanitation—Life Insurance—01-4203-2006                                $   63.29                      $   280.00

To cover overtime in the sanitation department through FY09.

General Fund

Category—Expense ADD New Total

Office Supplies—01-1227-5401                                      $ 194.00                       $  6,894.00

Category—Expense DELETE New Total

Books & Subscriptions—01-1227-5411                          $  194.00                      $     206.00

To cover office supplies expenses through FY09.

General Fund

Category—Expense ADD New Total

Telecommunications—01-1228-5203                                         $  400.00                      $ 4,150.00

Category—Expense DELETE New Total

Insurance—Property—01-1229-5310                                           $  400.00                      $16,500.00

To cover costs of telecommunications through FY09.

Respectfully requested by:

_________________________________

Treasurer

_________________________________

Date    

COMMITTEE RECOMMENDATIONS

Finance and Planning Committee Chairperson Richard Adams asked that the members of his committee get together for a meeting pertaining to payroll issues specifically holiday pay.

 

Town Manager Search Committee Chairperson Robert Jean updated the Council on the committee’s work.  He said the committee put a lot of hours into checking references and interviewing the applicants.

 

 

ITEMS FROM TOWN COUNCIL

Mayor Campbell thanked the American Legion for the Memorial Day service that they presented on May 25, 2009.  Councilperson Richard Adams asked about using the town’s light cart and generator for the July 4th celebration at Red Hill.   Upon motion by Robert Jean, seconded by Kenneth Jennings, and unanimously carried, the Council voted to allow Red Hill to use the light cart and generator for the July 4th celebration.

 

Ms. Meisenbach asked about the motion that was made in March concerning sending the audit out for bid.  Mayor Campbell informed Ms. Meisenbach that requests were sent out and the deadline for those proposals was Friday, June 5, 2009.  She said that the proposals are in and interviews were going to be scheduled with the applicants.

 

Ms. Meisenbach asked about the issue with the pay scale.  She said something needs to be solidified on this issue.  Mr. Adams said that that issue is going to be addressed.

 

Mr. Jennings asked Mr. Crews about a fire hydrant that was approved to be replaced on Terry RoadMr. Crews said that the hydrant that was ordered for Terry Road actually had to be placed at the school, so he had to order another hydrant for Terry Road.

CLOSED SESSION UNDER VA CODE SECTION 2.2-3711 (A)(1) FOR THE PURPOSE OF DISCUSSING THE TOWN MANAGER’S POSITION

Upon motion by Kenneth Jennings, seconded by Robert Jean and unanimously carried, the Council voted to go into closed session under VA Code Section 2.2-3711 (A) (1) for the purpose of discussing the town manager’s position.

 

The vote was as follows:

 

Mr. Jean Aye                  Mr. Sheppard Aye

Mr. Nowlin Aye                  Mr. Adams Aye

Mr. Jennings Aye                  Ms. Meisenbach Aye

Mayor Campbell Aye

 

 

CERTIFICATION

Mayor Campbell called for a vote certifying that only those items were discussed as allowed under VA Code Section 2.2-3711 (A)(1) for the purpose of discussing the town manager’s position.

 

Voting was as follows:

 

Mr. Sheppard Aye                  Mr. Jean Aye

Mr. Adams Aye                  Mr. Nowlin Aye

Mr. Jennings Aye                  Ms. Meisenbach Aye

Mayor Campbell Aye

 

The motion was carried.

 

Councilperson Adams made a motion to authorize the chairman of the town manager search committee to approach candidate number one recommended by the committee to determine that candidate’s interest in accepting the position of town manager.  If candidate one is not interested then he will be authorized to approach the number two candidate and potentially the number three candidate.  The motion received a second from Robert Jean.  A vote was taken as follows:

 

Mr. Adams Aye                  Mr. Jean Aye

Mr. Nowlin Aye                  Mr. Jennings Aye

Mr. Sheppard Aye                  Ms. Meisenbach         Nay (because she thought that the Council should interview the candidate)

 

 

HOLIDAY PAY

Mr. Adams said that the police department and the water department have requested to be able to take a day off in lieu of being paid for a holiday within a reasonable period of time after that holiday has occurred.  Mr. Adams asked that they be allowed to do that.  He said it would save money to do this.  He asked that the committee get back together in a few days to discuss this issue as well as the issue of the pay plan.  Discussion ensued about the holiday pay and the pay scale.  Mr. Jean said that the pay plan needs to be one of the town manager’s first things to get in order.  Mr. Crews pointed out that on the holiday pay issue, someone at the water plant will get overtime to allow the other employee to take their holiday off.

 

Upon motion by Kenneth Jennings, seconded by Robert Jean and unanimously carried, the Council voted to allow those employees who have to work on a holiday permission to take that day off within the pay period that they worked that holiday.  If the holiday falls on the last day of the pay period, then they can take the day off in the next pay period.

BUDGET

A meeting was scheduled for June 18, 2009, at 7:00 p.m. to take a “second look” at the water and sewer fund budget.

ADJOURNMENT

Upon motion from Kenneth Jennings, seconded by James Nowlin, and unanimously carried, Mayor Campbell announced that the June 9, 2009, Council meeting was adjourned.

 

 

 

 

 

___________________________                  ____________________________

Bobbie A. Waller Phyllis L. Campbell

Clerk/Treasurer                                               Mayor

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Brookneal, VA 24528