November 13, 2009
MINUTES OF THE BROOKNEAL TOWN COUNCIL

6:00 PM – A special meeting was called by Clerk/Treasurer Bobbie Waller for the purpose of passing a resolution of construction contract tentative award for the water treatment plant project and the water distribution system project.

 

The municipal government of the Town of Brookneal met with the following members present:

 

Phyllis Campbell, Mayor

James Nowlin, Vice Mayor

Richard Adams, Robert Jean, Tracy Meisenbach and Phillip Sheppard, Council Members

Buster Nicholson, Town Manager

Mike Crews, Public Works Director

Bobbie Waller, Clerk/Treasurer

Absent:  Kenneth Jennings, Council Member

 

 

RESOLUTION OF CONSTRUCTION CONTACT TENTATIVE AWARD

 

Upon motion by Tracy Meisenbach, seconded by Robert Jean and unanimously carried, the Council approved the following resolution of award:

 

TOWN OF BROOKNEAL

 

RESOLUTION OF CONSTRUCTION CONTRACT TENTATIVE AWARD

HAYMES BROTHERS CONSTRUCTION COMPANY

WATER DISTRIBUTION SYSTEM IMPROVEMENTS

LITTLETON & ASSOCIATES, INC.

WATER TREATMENT PLANT IMPROVEMENTS

WHEREAS, the Town of Brookneal has publically advertised and solicited bids for the construction of numerous water distribution system and water treatment plant improvements within the town, and

 

WHEREAS, a total of six (6) bids were received ranging from a low of $1,888,529.65 to a high of $2,800,000 for water distribution system improvements and a total of three (3) bids were received ranging from a low of $992,000.00 to a high of $1,120,853.00 for water treatment plant improvements, and

 

WHEREAS, these projects will be ultimately funded 100% through the United States Department of Agriculture, Rural Department, the Town of Brookneal, via a loan from the United States Department of Agriculture, Rural Development, the United States Environmental Protection Agency, and the American Reinvestment and Recovery Act, and

 

WHEREAS, town staff and their engineering consultants have reviewed these bids and are recommending that a tentative contract award be made to Haymes Brothers Construction Company of Chatham, Virginia and Littleton & Associates, Inc. of Covington, Virginia for the construction of improvements to the Town of Brookneal’s water distribution and water treatment systems subject to the approval of the United States Department of Agriculture, Rural Development, the United States Environmental Protection Agency, and the Virginia Department of Health.

 

NOW THEREFORE BE IT RESOLVED, that the Town of Brookneal hereby makes tentative award of a construction contract to Haymes Brothers Construction Company of Chatham, Virginia for water system improvements and Littleton & Associates, Inc. of Covington, Virginia for water treatment plant improvements subject to the approval of the United States Department of Agriculture, Rural Development, the United States Environmental Protection Agency, and the Virginia Department of Health.

 

BE IT ALSO RESOLVED, that the Town of Brookneal, upon final approval of the United States Department of Agriculture, Rural Development, the United States Environmental Protection Agency, and the Virginia Department of Health does hereby authorize the Mayor and/or Town Manager to execute the necessary documents to award the final contracts to the above noted contractors to complete the work identified in the plans and specifications prepared by the Town of Brookneal’s engineering consultant WW Associates and/or negotiate with the contractor to achieve a project within the available funding.

 

 

 

__________________________________________            _____________________

Phyllis L. Campbell – Mayor – Town of Brookneal                            Date

 

 

 

 

___________________________________________          ______________________

Bobbie Waller – Clerk – Town of Brookneal                                      Date

 

 

The verbal vote was as follows:

 

Ms. Meisenbach         Aye                  Mr. Jean          Aye

Mr. Adams                  Aye                  Mr. Nowlin       Aye

Mr. Sheppard              Aye

 

Mayor Campbell         Aye

 

ADJOURNMENT

Upon motion from James Nowlin, seconded by Richard Adams, and unanimously carried, Mayor Campbell announced that the November 13, 2009, Council meeting was adjourned.

 

 

 

 

___________________________                  ____________________________

Bobbie A. Waller                                             Phyllis L. Campbell

Clerk/Treasurer                                               Mayor

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P.O. Box 450/215 Main Street
Brookneal, VA 24528