June 14, 2011

MINUTES OF THE BROOKNEAL TOWN COUNCIL

7:00 PM – The regular meeting of the Brookneal Town Council

The municipal government of the Town of Brookneal met with the following members present:

Phyllis Campbell, Mayor

James Nowlin, Vice Mayor

Richard Adams, Robert Jean, Tracy Meisenbach, Barbara Laprade, and Mark Wilkes, Council Members

Bobbie Waller, Clerk/Treasurer

Mike Crews, Public Works Director

Ricky Baldwin, Chief of Police

INVOCATION AND PLEDGE OF ALLEGIANCE TO THE FLAG

PUBLIC HEARING—CONDITIONAL USE PERMIT FOR A VARIANCE FOR ELITE RECYCLING, 103 MATTOX STREET

7:01 p.m. Mayor Campbell called to order the public hearing to receive comments on the conditional use permit for a variance for Elite Recycling at 103 Mattox Street. Mr. Howard Wells, of 110 Booker Road, said that this would help clean up the Town. He said it was going to be a good thing, and he was glad they were here. Mr. Michael Monroe, of Elite Recycling, said that things have been going well with the business. Chief Baldwin said there were a few issues with traffic in the afternoons at the turn off to Elite Recycling when the school buses are entering and leaving the Brookneal Elementary School. Mr. Monroe said they had opened up the side entrance from Burgers, Shakes, and Cream side to help with the traffic. No one spoke in opposition to the conditional use permit; therefore, Mayor Campbell closed the public hearing for the general fund budget at 7:08 p.m.

APPROVAL/DISAPPROVAL OF THE CONDITIONAL USE PERMIT FOR A VARIANCE FOR ELITE RECYCLING

Upon motion by James Nowlin, seconded by Robert Jean, and unanimously carried, the Council approved the conditional use permit for Elite Recycling with the following conditions:

1. All automobiles to be crushed must be stored inside a building, except, not more than 15 automobiles may be left outside overnight or moved inside the building within 24 hours.

2. All crushed automobiles must be hauled away or stored inside a building. No crushed automobiles are to be left outside.

3. A sign designating the day(s) automobiles are to be crushed must be posted at the Rush Street Entrance to the property.

4. Plant trees for a sound and/or sight barrier:

A. Alongside the fence parallel to the Railroad tracks, beginning at Mattox Street and continue to the first corner of the fence.

B. Alongside the fence on the Virginia Avenue Side, beginning within 15 feet of the concrete pads and continuing along the fence to the Rush Street entrance of the property.

5. The outside storage of metal(s) is to be kept to a minimum.

6. There is to be no outside storage of any kind of mobile homes.

7. Crushed stone may be stored on the property.

APPROVAL OF AGENDA

Upon motion by Robert Jean, seconded by Mark Wilkes, and unanimously carried, Council approved the agenda for the June 14, 2011, regular meeting of the Brookneal Town Council.

MINUTES

Upon motion by Mark Wilkes, seconded by Robert Jean, and unanimously carried, Council approved the May 10, 2011, Town Council meeting minutes.

TREASURER'S REPORT

Mayor Campbell asked that the June 2011 treasurer's report be filed for audit.

PRESENTATION AND APPROVAL OF INVOICES

Be it resolved that motion was made by James Nowlin, seconded by Richard Adams, and unanimously carried, authorizing the payment of the invoices for the period of May 11, 2011, to June 14, 2011, in the amount of $31,861.43.

PUBLIC COMMENT

Mr. Michael Monroe, of Gladys, VA, announced that they had purchased the Dan River plant, and the sale is completed. Mr. Dean Monroe said that if there was any chance of anyone using the facility as is, they would go with that option first. He said they had a lot of people interested in buying the equipment.

POLICE REPORT

Chief Ricky Baldwin presented the Council with the daily activity sheet for May 2011. Chief Baldwin told the Council that he and Councilperson Adams submitted an application for a federal COPS grant to fund the salary of a police officer for three years. He said the Town would have to pick up a 4th year of pay and benefits for the officer as the condition of the grant. Mr. Adams said the Town would have to pick up the cost of uniforms and miscellaneous items.

• COPS GRANT

Upon motion by Richard Adams, seconded by Tracy Meisenbach, and unanimously carried, the Council voted to authorize Chief Baldwin to accept the grant if it is awarded to the Town.

PUBLIC WORKS REPORT

Public Works Director Mike Crews said that the crypto testing required by the Health Department has been completed. The testing was required for two years, and the last test was sent off in May 2011.

Mr. Crews said that the milling of Main Street was delayed because of a misunderstanding between the contractor and sub-contractor concerning the concrete and asphalt. He said they are supposed to start milling on June 23.

APPROVAL/DISAPPROVAL OF THE 2011/2012 GENERAL FUND BUDGET AS PRESENTED AND ADVERTISED

After proper advertisement and having been presented for public hearing on May 10, 2011, Council Member Robert Jean made a motion to approve the General Fund Budget for FY 2011/2012. The motion received a second from Council Member Richard Adams and was unanimously carried with a notation made by Councilperson Meisenbach that the Council should have been budgeted for a 3rd police officer. She said that if the Town decides to get one at some point, then the Council will be doing the appropriations game, and that is something that we should not be doing. She also said that there was also discussion of an office manager to help the clerk/treasurer out, but that was not in the budget either. She said these two positions are necessary to the smooth running of this town. She said we are running on a shoestring, since revenues has not dropped that much, and expenses have not increased that much. She said the Council is being tightfisted to the degree that it is going to wind up hurting the Town. She said that the Council needs to come up with some way to get a third officer here. Councilperson Adams said he concurred with Ms. Meisenbach's comments, and he said that he was going to continue to look at ways in the new fiscal year to find additional funds for a 3rd officer. Mr. Adams said money is sitting in the contingency fund earmarked for an office assistant, but that is a decision to be left to the Clerk/Treasurer to decide in the new fiscal year how she wants to use those funds. He said part of the contingency funds could be utilized toward a 3rd officer.

Councilperson Jean said that he did not think the office assistant position was left up to the clerk/treasurer to decide upon. Mr. Jean requested that the minutes be checked because his understanding was that he made a motion when we didn't have the funding for a police officer that the Council discussed keeping the office open. Mayor Campbell said that an ad will be run for an office person soon.

GENERAL FUND

REVENUE 01 BUDGET

ACCOUNT NAME 11/12

1101-0100 REAL ESTATE TAXES 90,929.00

1102-0100 CURRENT TAXES,PUBLIC S 10,955.00

1102-0300 PRIOR YEAR TAXES 0.00

1103-0100 PERSONAL PROPERTY 81,899.00

1103-0300 MOBILE HOME TAXES 404.00

1104-0100 MACHINERY & TOOLS 2,943.00

1106-0100 PENALTIES/INT,TAXES 2,500.00

1106-0200 INTEREST 0.00

1106-0300 PENALTIES/INT-BUS LIC 100.00

1201-0000 LOCAL SALES TAX 50,357.00

1201-0100 MEALS TAX 87,000.00

1202-0000 CONSUMER UTILITY TAX 48,000.00

1203-0100 B/L CONTRACTING 507.00

1203-0200 B/L RETAIL SALES 35,000.00

1203-0300 B\L PROF.,RE &FINANCE 67.00

1203-0400 B\L REPAIR, PERSONAL 7,387.00

1203-0500 B\L WHOLESALE 6,700.00

1203-0600 B\L OTHER 50.00

1204-0000 FRANCHISE TAX 0.00

1205-0000 DECALS/MOTOR VEHICLE TAX 13,500.00

1206-0000 BANK STOCK TAX 42,000.00

1303-3100 PERMITS 0.00

1401-0100 COURT FINES 6,000.00

1401-0200 PARKING FINES 0.00

1401-0300 OTHER FINES 0.00

1501-0100 INTEREST ON BANK DEPOSITS 17,000.00

1501-0200 INTEREST ON INVESTMENT 0.00

1501-0400 OTHER FROM USE OF MONEY 0.00

1502-0100 RENTAL OF RECREATIONAL 2,500.00

1502-0200 RENTAL OF GENERAL PROPERTY 2,300.00

1502-0300 RENTAL OF CONCESSION STAND 0.00

1502-0400 JENSEN BUILDING RENT 0.00

1502-0500 KERSEY BUILDING RENT 0.00

1608-0200 WASTE COLLECTION 21,000.00

1608-0300 WEED CUTTING,BUSHHOGGING 0.00

1899-0300 GIFTS & DONATIONS 0.00

1899-0600 SALE OF SALVAGE 0.00

1899-0700 SALE OF REAL ESTATE 0.00

1899-1200 SALE OF CEMETERY LOTS 250.00

1899-1300 OTHER MISC. REVENUE 1,800.00

1899-1400 TOBACCO GRANT 0.00

2201-0100 ABC PROFITS 0.00

2201-0800 DMV/ROLLING STOCK 7,000.00

2403-0200 YOUTH CONSERVATION 0.00

2403-0300 OTHER CATEGORICAL AID 0.00

2404-0100 POLICE GRANTS 29,621.00

2404-0200 DJCP LOCAL LAW ENF 0.00

2404-0300 MISC. POLICE GRANTS 0.00

2404-0700 LITER CONTROL GRANT 1,000.00

2404-1000 OTHER INCOME - CAMPBELL COUNTY 2,700.00

2404-1100 FIRE FUND 8,000.00

TOTAL REVENUE FOR FUND 579,469.00

GENERAL FUND 01 BUDGET

EXPENSE NAME 11/12

01-1101-5307 TOWN COUNCIL/PUBLIC 400.00

01-1101-5801 TOWN COUNCIL/OTHER 7,000.00

*Items to consider Bass Festival

for Council Other.. Day in the Town

Dixie Youth Girls

VML

VA Institute of Government

Local Government Council

Misc. expenses

501 Coalition

TOTAL 7,400.00

01-1103-1001 MAYOR - SALARY 2,000.00

01-1103-2001 MAYOR - SS/MEDI 200.00

01-1103-2002 MAYOR - VSRS 0.00

01-1103-2005 MAYOR - HOSP INS 0.00

01-1103-2011 MAYOR - WORKMAN COMP 0.00

01-1103-5500 TRAVEL 100.00

TOTAL 2,300.00

01-1201-1001 TOWN MANAGER - SALARY 40,000.00

01-1201-2001 TOWN MANAGER - SS/MEDI 3,060.00

01-1201-2002 TOWN MANAGER - VSRS 4,743.96

01-1201-2005 TOWN MANAGER - HOSP 9,462.00

01-1201-2006 TOWN MANAGER - LIFE 111.96

01-1201-2011 TOWN MANAGER - WORKM 50.00

01-1201-5408 TOWN MANAGER - VEHICLE 0.00

01-1201-5500 TOWN MANAGER - TRAVEL 600.00

01-1201-5801 TOWN MANAGER - DUES 0.00

TOTAL 58,027.92

01-1202-1001 TREASURER - SALARY 27,283.98

01-1202-1002 TREASURER - OVERTIME 1,500.00

01-1202-2001 TREASURER - SS/MEDI 2,201.98

01-1202-2002 TREASURER - VSRS 3,173.00

01-1202-2005 TREASURER - HOSPITAL 0.00

01-1202-2006 TREASURER - LIFE INS 88.00

01-1202-2011 TREASURER - WORKMANS 44.00

01-1202-5500 TREASURER - TRAVEL 0.00

01-1202-5801 TREASURER - DUES & SUB 195.00

TOTAL 34,485.96

01-1203-1001 OFFICE MANAGER -SALARY 0.00

01-1203-1001 OFFICE MANAGER - OVERTIME 0.00

01-1203-2001 OFFICE MANAGER - SS/MED 0.00

01-1203-2002 OFFICE MANAGER - VSRS 0.00

01-1203-2005 OFFICE MANAGER - HOSP 0.00

01-1203-2006 OFFICE MANAGER - LIFE INS 0.00

01-1203-2011 OFFICE MANAGER - WORKM 0.00

01-1203-5500 OFFICE MANAGER - TRAVEL 0.00

01-1203-5801 OFFICE MANAGER - DUES 0.00

TOTAL 0.00

01-1204-3002 LEGAL AND PROFESSIONAL 4,000.00

TOTAL 4,000.00

01-1208-3002 AUDITOR 7,500.00

TOTAL 7,500.00

01-1220-0000 TEMP EMPLOYEES 0.00

TOTAL 0.00

01-1226-3006 PRINTING & BINDING 100.00

01-1226-3007 ADVERTISING 1,800.00

TOTAL 1,900.00

01-1227-5401 OFFICE SUPPLIES 7,000.00

01-1227-5403 INFORMATION TECH 3,700.00

01-1227-5411 BOOKS & SUBSCRIPTIONS 220.00

TOTAL 10,920.00

01-1228-5201 POSTAL SERVICES 2,000.00

01-1228-5203 TELECOMMUNICATIONS 4,300.00

TOTAL 6,300.00

01-1229-5308 GEN LIABILITY INS 4,549.00

01-1229-5309 AUTO INS 2,730.00

01-1229-5310 PROPERTY INS 14,901.00

TOTAL 22,180.00

01-2401-5606 W&S LOANS PAYABLE 0.00

TOTAL 0.00

01-3101-1001 POLICE - SALARIES 67,320.00

01-3101-1002 POLICE - OVERTIME 4,000.00

01-3101-2001 POLICE - SS/MEDICARE 5,723.73

01-3101-2002 POLICE - VSRS 3,202.20

01-3101-2005 POLICE -HOSPITAL INS 11,451.36

01-3101-2006 POLICE - LIFE INS 75.60

01-3101-2011 POLICE - WORKMAN 2,768.00

01-3101-5203 POLICE - TELECOMMUN 2,017.00

01-3101-5308 POLICE - LIABILITY INS 5,200.00

01-3101-5401 POLICE - SUPPLIES 4,000.00

01-3101-5403 POLICE - INFORMATION TECH 1,550.00

01-3101-5407 POLICE - REPAIRS & MAINT 5,500.00

01-3101-5408 POLICE - VEHICLE FUEL/OIL/ETC 7,000.00

01-3101-5410 POLICE - UNIFORMS 1,500.00

01-3101-5411 POLICE - BOOKS & SUBSCR 200.00

01-3101-5412 POLICE - REPLACE CARS 4,000.00

01-3101-5413 POLICE - SEIZURE 0.00

01-3101-5500 POLICE - TRAVEL 500.00

01-3101-5601 LOCAL LAW ENFORCEMENT 0.00

01-3101-5801 POLICE - DUES & MEMBER 2,000.00

01-3101-5805 POLICE - MISC 200.00

TOTAL 128,207.89

01-3202-5308 FIRE DEPT - INSURANCE 0.00

01-3202-5309 FIRE DEPT - MEDICAL AC 0.00

01-3202-5604 FIRE DEPT - OPERATING 8,000.00

01-3202-7001 FIRE DEPT - EQUIPMENT 0.00

TOTAL 8,000.00

01-3203-5309 RESCUE SQUAD INSURANCE 0.00

01-3203-5604 RESCUE SQUAD 0.00

TOTAL 0.00

01-4101-1001 PUBLIC WORKS - SALARY 40,310.40

01-4101-1002 PUBLIC WORKS - OVERTIME 3,500.00

01-4101-2001 PUBLIC WORKS - SS/MEDI 3,351.49

01-4101-2002 PUBLIC WORKS - VSRS 4,688.00

01-4101-2005 PUBLIC WORKS - HOSPITAL 9,462.00

01-4101-2006 PUBLIC WORKS - LIFE INS 131.00

01-4101-2011 PUBLIC WORKS - WORKMANS 821.00

01-4101-5411 PUBLIC WORKS - BOOKS 0.00

01-4101-5500 PUBLIC WORKS - TRAVEL 0.00

01-4101-5801 PUBLIC WORKS - DUES 50.00

TOTAL 62,313.89

01-4102-1001 STREETS - SALARIES 18,819.00

01-4102-1002 STREETS - OVERTIME 900.00

01-4102-1003 STREETS - SUMMER GROUNDS 0.00

01-4102-1004 STREETS - TEMP 19,000.00

01-4102-2001 STREETS - SS/MEDICARE 1,508.50

01-4102-2002 STREETS - VSRS 2,189.00

01-4102-2005 STREETS - HOSPITAL INS 5,500.80

01-4102-2006 STREETS - LIFE INS 61.00

01-4102-2011 STREETS - WORKMAN COMP 1,542.00

01-4102-5407 STREETS - REPAIRS 5,000.00

01-4102-5408 STREETS - VEHICLE SUPP 1,000.00

01-4102-5409 STREETS - FUEL 3,500.00

01-4102-5801 STREETS - SAFETY EQUIP 700.00

TOTAL 59,720.30

01-4104-5100 STREET LIGHTING 25,000.00

TOTAL 25,000.00

01-4203-1001 SANITATION - SALARIES 27,071.82

01-4203-1002 SANITATION - OVERTIME 4,000.00

01-4203-2001 SANITATION - SS/MEDICARE 2,376.99

01-4203-2002 SANITATION VSRS 3,148.00

01-4203-2005 SANITATION - HOSPITAL 8,541.36

01-4203-2006 SANITATION - LIFE INS 88.00

01-4203-2011 SANITATION - WORKMANS 2,275.00

01-4203-5407 SANITATION - REPAIRS 3,000.00

01-4203-5408 SANITATION - VEHICLE SUP 1,200.00

01-4203-5409 SANITATION - FUEL 9,000.00

01-4203-5412 SANITATION - REPLACE V 0.00

01-4203-5801 SANITATION - SAFETY EQUIP 600.00

TOTAL 61,301.17

01-4302-5101 ELECTRICAL SERVICE 4,500.00

01-4302-5102 HEATING SERVICE 6,000.00

01-4302-5103 WATER & SEWER 900.00

01-4302-5405 HOUSEKEEPING SUPPLIES 1,200.00

01-4302-5407 GENERAL PROP. - REPAIR 3,000.00

01-4302-5408 JENSEN BUILDING EXP 0.00

01-4302-5409 KERSEY BUILDING EXP 1,200.00

01-4302-5804 AIRPORT 4,500.00

TOTAL 21,300.00

01-7104-1001 RECREATION - SALARIES 0.00

01-7104-2001 RECREATION - SS/MED 0.00

01-7104-2011 RECREATION - WORKMANS 0.00

01-7104-5101 RECREATION - ELECTRIC 7,000.00

01-7104-5102 RECREATION - HEATING 4,500.00

01-7104-5103 RECREATION - WATER & SEWER 700.00

01-7104-5405 RECREATION - HOUSEKEEPING 9,200.00

01-7104-5407 RECREATION - REPAIRS 1,800.00

01-7104-5408 RECREATION - VEHICLE & SUPPL 1,200.00

01-7104-5409 RECREATION - FUEL 420.00

TOTAL 24,820.00

01-7105-5101 LIBRARY - ELECTRICAL 0.00

01-7105-5102 LIBRARY - HEATING 0.00

01-7105-5103 LIBRARY - WATER & SEWER 375.00

01-7105-5407 LIBRARY - REPAIRS & MAINT 0.00

TOTAL 375.00

01-8102-7008 OWED G.F. FROM U.F. 0.00

01-8102-7009 TRANSFER TO UTILITY FUND 0.00

01-8102-7010 CONTINGENCY FUND 33,416.87

01-8102-7011 USDA GRANT FUND-COMM. BLDG. 0.00

TOTAL 33,416.87

01-8106-7009 CAPITAL IMPROVEMENTS 0.00

TOTAL EXPEND FOR FUND 579,469.00

APPROVAL/DISAPPROVAL OF THE 2011/2012 WATER FUND BUDGET AS PRESENTED AND ADVERTISED

After proper advertisement and having been presented for public hearing on May 10, 2011, Council Member Robert Jean made a motion to approve the General Fund Budget for FY 2011/2012. The motion received a second from Council Member Mark Wilkes and was unanimously carried.

APPROVAL/DISAPPROVAL OF THE 2011/2012 SEWER FUND BUDGET AS PRESENTED AND ADVERTISED

After proper advertisement and having been presented for public hearing on May 10, 2011, Council Member Barbara Laprade made a motion to approve the General Fund Budget for FY 2011/2012. The motion received a second from Council Member James Nowlin and was unanimously carried.

UTILITY FUND WATER & SEWER FUND REVENUE 2011/2012:

ACCOUNT NAME BUDGET WATER SEWER

1100-0000 WATER & SEWER RENTS 342,000.00 258,000.00 84,000.00

1200-0000 WATER & SEWER CONNECTIONS 2,500.00 1,250.00 1,250.00

1300-0000 CUT ON FEES 5,000.00 5,000.00

1400-0000 W & S PENALTIES 5,000.00 2,500.00 2,500.00

1500-0000 W & S INTEREST 2,000.00 1,000.00 1,000.00

1600-0000 CAMPBELL CO GRANT INFRASTRUCTURE 50,000.00 50,000.00

1700-0000 W & S MISCELLANEOUS REVENUE 2,500.00 1,250.00 1,250.00

1800-0000 DEPT OF EMERG SERVICES 0.00 - -

2000-0000 W&S CONTINGENCY FUND - - -

TOTAL REVENUE 409,000.00 319,000.00 90,000.00

UTILITY FUND WATER & SEWER FUND EXPENSE 2011/2012:

ACCOUNT NAME BUDGET WATER SEWER

02-1102-3002 LEGAL SERVICES 500.00 250.00 250.00

TOTAL 500.00 250.00 250.00

02-1103-3002 AUDITOR 7,500.00 3,750.00 3,750.00

TOTAL 7,500.00 3,750.00 3,750.00

02-1104-3002 ENGINEER 1,000.00 500.00 500.00

TOTAL 1,000.00 500.00 500.00

02-1105-5401 W&S - OFFICE SUPPLIES 2,000.00 1,200.00 800.00

02-1105-5402 W&S - STATE FEES 7,200.00 4,320.00 2,880.00

02-1105-5403 W&S - INFORMATION TECH 2,000.00 1,200.00 800.00

02-1105-5408 W&S - VEHICLE SUPPLIES 0.00 0.00 0.00

02-1105-5411 BOOKS & SUB 0.00 0.00 0.00

02-1105-5413 W&S OTHER 150.00 90.00 60.00

TOTAL 11,350.00 6,810.00 4,540.00

02-1106-5201 W&S POSTAL SERVICES 2,400.00 1,680.00 720.00

02-1106-5203 W&S TELECOMMUNICATIONS 2,500.00 1,750.00 750.00

TOTAL 4,900.00 3,430.00 1,470.00

02-2101-1001 FILTER PLANT – SALARIES 43,538.70 30,477.09 13,061.61

02-2101-1002 FILTER PLANT - OVERTIME 6,000.00 4,200.00 1,800.00

02-2101-2001 FILTER PLANT - SS/MEDI 3,789.71 2,652.80 1,136.91

02-2101-2002 FILTER PLANT - VSRS 4,826.00 3,378.20 1,447.80

02-2101-2005 FILTER PLANT - HOSPITAL 8,541.36 5,978.95 2,562.41

02-2101-2006 FILTER PLANT - LIFE INS 135.00 94.50 40.50

02-2101-2011 FILTER PLANT - WORKMAN COMP 1,443.00 1,010.00 433.00

02-2101-5500 FILTER PLANT - TRAVEL 0.00 0.00 0.00

TOTAL 68,273.77 47,791.54 20,482.23

02-2102-3003 FILTER PLANT - ANALY 7,000.00 7,000.00 0.00

02-2102-3004 FILTER PLANT TREATMENT 25,000.00 25,000.00 0.00

02-2102-5101 FILTER PLANT - ELECTRIC 9,771.00 9,771.00 0.00

02-2102-5102 FILTER PLANT - HEATING 6,500.00 6,500.00 0.00

02-2102-5203 FILTER PLANT - TELECOM 500.00 500.00 0.00

02-2102-5401 FILTER PLANT - OFFICE 100.00 100.00 0.00

02-2102-5403 FILTER PLANT - INFORMATION TECH 0.00 0.00 0.00

02-2102-5407 FILTER PLANT - REPAIR 3,000.00 3,000.00 0.00

02-2102-5408 FILTER PLANT – VEHICLE 1,000.00 1,000.00 0.00

02-2102-5409 FILTER PLANT – FUEL (NEW FOR 08/09) 1,100.00 1,100.00

02-2102-5411 FILTER PLANT - BOOKS 0.00 0.00 0.00

02-2102-5801 FILTER PLANT - SAFETY EQUIP 800.00 600.00 0.00

02-2102-5805 FILTER PLANT - MISC 0.00 0.00 0.00

TOTAL 54,771.00 54,771.00 0.00

02-2103-3003 SEWER PLANT - ANALYT 8,000.00 0.00 8,000.00

02-2103-3004 SEWER PLANT - TREATMENT 3,000.00 0.00 3,000.00

02-2103-5100 SEWER PLANT - FEMA/95F 0.00 0.00 0.00

02-2103-5101 SEWER PLANT - ELECTRIC 14,000.00 0.00 14,000.00

02-2103-5102 SEWER PLANT - PUMP STATION ELEC 800.00 0.00 800.00

02-2103-5407 SEWER PLANT - REPAIRS 2,000.00 0.00 2,000.00

02-2103-5408 SEWER PLANT - VEHICLE 1,000.00 0.00 1,000.00

02-2103-5409 SEWER PLANT - OUTFALL RE 0.00 0.00 0.00

02-2103-5410 SEWER PLANT –VEHICLE FUEL (NEW09) 1,500.00 1,500.00

02-2103-5411 SEWER PLANT - BOOKS 0.00 0.00 0.00

02-2103-5805 SEWER PLANT - MISC 0.00 0.00 0.00

TOTAL 30,300.00 0.00 30,300.00

02-2301-1001 W&S SALARIES 45,402.24 22,701.12 22,701.12

02-2301-1002 W&S OVERTIME 3,000.00 1,500.00 1,500.00

02-2301-2001 W&S SS/MEDICARE 3,702.77 1,851.39 1,851.38

02-2301-2002 W&S VSRS 5,280.00 2,640.00 2,640.00

02-2301-2005 W&S HEALTH INS 14,962.80 7,481.40 7,481.40

02-2301-2006 W&S LIFE INS 147.00 73.50 73.50

02-2301-2011 W&S WORKMANS COMP 1,443.00 721.50 721.50

TOTAL 73,937.81 36,968.91 36,968.90

02-2302-2001 SEWER - ARCH/ENG FEES 0.00 0.00 0.00

02-2302-3001 SEWER - INSPECTION FEES 0.00 0.00 0.00

02-2302-4001 SEWER - CONNECTION FEES 0.00 0.00 0.00

02-2302-5001 SEWER - CONSTRUCTION FEES 0.00 0.00 0.00

02-2302-5407 W&S - REPAIR 12,000.00 7,200.00 4,800.00

02-2302-5408 W&S VEHICLE SUPPLIES 1,200.00 720.00 480.00

02-2302-5409 W&S VEHICLE FUEL (NEW FOR 08/09) 3,000.00 2,100.00 900.00

02-2302-5801 W&S - SAFETY EQUIP 800.00 560.00 240.00

02-2302-5805 W&S - MISC 0.00 0.00 0.00

02-2302-5806 W&S - INFLOW & INFILT 0.00 0.00 0.00

02-2302-5807 W&S PUMP STATION 4,000.00 0 4,000.00

TOTAL 21,000.00 10,580.00 10,420.00

02-2401-5605 WATER & SEWER BOND INTEREST 0.00

02-2401-5606 W&S OTHER INTEREST 0.00

02-2401-5607 W&S DEPRECIATION 0.00 0.00 0.00

02-2401-5608 W&S GEN FUND LOAN 0.00 0.00 0.00

02-2401-7010 CONTINGENCY FUND 83,000.00 83,000.00 0.00

TOTAL 83,000.00 83,000.00 0.00

02-2501-6001 W& S – CAPITAL IMPROVEMENTS 61,792.00 61,792.00

TOTAL 61,792.00 61,792.00

TOTAL EXPENSE 418,324.58 309,643.45 108,681.13

APPROVAL/DISAPPROVAL OF THE PERSONAL PROPERTY TAX RELIEF ACT (PPTRA) FOR 2011

After proper advertisement and having been presented for public hearing on May 10, 2011, Council Member Richard Adams made a motion to approve the Personal Property Tax Relief Act for 2011 as follows:

In accordance with the requirements set forth in VA. CODE ANN. $58.1-3524 C.2. as amended by Chapter 1 of the Acts of Assembly (2004 Special Session I) and as set forth in item 503.E. (Personal Property Tax Relief Program) of Chapter 951 of the 2005 Acts of Assembly, any qualifying vehicle sitused within the Town of Brookneal commencing January 1, 2011, shall receive personal property tax relief in the following manner:

• Personal use vehicles with assessed value of $500 or less will be eligible for 100% tax relief;

• Personal use vehicles with assessed value of $501 to $10,000 will be eligible for 69% tax relief;

• Personal use vehicles with assessed value of $10,001 or more shall receive only 69% tax relief on the first $10,000 in assessed value;

• All other vehicles which do not meet the definition of "qualifying" (such as business use vehicles, farm use vehicles, motor homes, etc.) will not be eligible for any form of tax relief under this program;

The motion received a second from Robert Jean. With all in favor, the motion carried.

APPROVAL/DISAPPROVAL OF THE SEWER RATE INCREASE OF A FLAT $2.00 PER HOUSEHOLD AND $2.00 PER BUSINESS

After proper advertisement and having been presented for public hearing on May 10, 2011, Council Member Mark Wilkes made a motion to the sewer rate increase of a flat $2.00 per household and $2.00 per business. The motion received a second from Robert Jean. With all in favor, the motion carried.

PROPOSED CHANGE TO THE PERSONNEL MANUAL—ADDITION OF ITEM TO SECTION 8-3 GROUNDS FOR ACTION

Mayor Campbell said that it has been brought to her attention of adding to the personnel manual an addition that would read:

"Smoking during working hours will be prohibited for all Town employees. Employees may smoke during unpaid breaks only. Smoking is also prohibited in all Town buildings."

Councilperson Adams asked had the matter been brought to the attention of the employee and has there been any indication of improvement in correcting the concern. Mayor Campbell said it had been brought to the attention of the employee, and there had been some improvement. Discussion ensued about when employees took their breaks, and how would you know if they were on a break or not if you saw them smoking. Mr. Jean said that Brookneal was founded on tobacco and tobacco warehouses built this Town. He said smoking was a perfectly legal practice, and he didn't see anything wrong with smoking at the water plant while you were running a weed eater. Mr. Adams said he thought the situation could be addressed by the supervisor with the employee, and if some dramatic changes are not seen, then steps should be in place to take the issue further.

Councilperson Meisenbach made a motion to table the matter. She said it needs to be looked at, and there needs to be more clarification on wording. Mr. Adams said that it could be given to the personnel committee to look at and bring back to the Council. Mr. Jean seconded Ms. Meisenbach's motion to table the issue and send it to the finance and planning committee. The motion was unanimously carried.

REQUEST FOR TRANSFERS OF APPROPRIATION

Upon motion by Richard Adams, seconded by Tracy Meisenbach, and unanimously carried, the Council approved the following transfers of appropriation:

REQUEST FOR TRANSFERS OF APPROPRIATION

To: Brookneal Town Council

Date: June 14, 2011

The following Appropriation Transfers are requested:

General Fund As of 6/10/11

Category—Expense ADD New Total Balance in Account

Recreation—Repairs and Maint.--01-7104-5407 $7,700.00 $ 19,100.00 $ 9,724.73

Category—Expense DELETE New Total Balance in Account

Police—Salaries—01-3101-1001 $7,700.00 $ 64,134.00 $ 14,248.73

To cover the cost of new dumpsters for the ball park($2410), the cost of repairs to the Dixie girls concession stand as approved at the May Council meeting ($1000), the cost of repairing the dining room ceiling(est. $3000), stain for the gazebo (est. $300), and paint for the churches to complete projects at the community building (est. $1000).

General Fund As of 6/10/11

Category—Expense ADD New Total Balance in Account

Office Supplies--01-1227-5401 $ 300.00 $ 8,000.00 $ 137.12

Category—Expense DELETE New Total Balance in Account

Police—Salaries—01-3101-1001 $ 300.00 $ 63,834.00 $ 13,948.73

To cover the cost of the office supplies for FY11.

General Fund As of 6/10/11

Category—Expense ADD New Total Balance in Account

Information Technology--01-1227-5403 $ 500.00 $ 5,900.00 $ 3.30

Category—Expense DELETE New Total Balance in Account

Police—Salaries—01-3101-1001 $ 500.00 $ 63,334.00 $ 13,448.73

To cover the cost of web hosting for the next year (6/11 through 6/12) for the new website.

General Fund As of 6/10/11

Category—Expense ADD New Total Balance in Account

Telecommunications--01-1228-5203 $ 275.00 $ 4,575.00 $ 287.83

Category—Expense DELETE New Total Balance in Account

Police—Salaries—01-3101-1001 $ 275.00 $ 63,059.00 $ 13,173.73

To cover the cost of telecommunications through FY11.

General Fund As of 6/10/11

Category—Expense ADD New Total Balance in Account

Sanitation-Repair & Maint.--01-4203-5407 $ 2,500.00 $ 5,500.00 $ 1,211.57

Category—Expense DELETE New Total Balance in Account

Police—Salaries—01-3101-1001 $ 2,500.00 $ 60,559.00 $ 10,673.73

To cover the cost of dumpster needed for the sanitation department.

General Fund As of 6/10/11

Category—Expense ADD New Total Balance in Account

General Property Repairs--01-4302-5407 $ 700.00 $ 5,700.00 $ 2,196.57

Category—Expense DELETE New Total Balance in Account

Police—Salaries—01-3101-1001 $ 700.00 $ 59,859.00 $ 9,973.73

To cover the cost of replacing the doors on the town office.

General Fund As of 6/10/11

Category—Expense ADD New Total Balance in Account

Postal Services--01-1228-5201 $ 1,500.00 $ 3,500.00 $ 1,704.70

Category—Expense DELETE New Total Balance in Account

Police—Salaries—01-3101-1001 $ 1,500.00 $ 58,359.00 $ 8,473.73

To add postage to the postage meter for FY12.

Respectfully requested by:

_________________________________

Treasurer

_________________________________

Date

ITEMS FROM TOWN COUNCIL

Councilperson Laprade said she had received complaints about a property on Claytor Road that was granted a conditional use permit months ago for a new trailer, but the old trailer is still on the property. Mr. Crews said he would address that issue. Ms. Laprade also said she had a report of a residence on Claytor Road that had 30 cats living in the home. Ms. Meisenbach said that the animal control officer needs to be called about that issue.

Councilperson Jean said there was a dead limb on a blooming tree at the library that needed to be taken care of. Mr. Jean also said that the upper field backstop top section needs to be removed. He said it is not needed. Mr. Crews said that this issue came up months ago, and the Council did not want to remove it at that time. Consensus of the Council was to remove the overhang of the upper field backstop. Mr. Jean also addressed the tennis courts. Mr. Adams said that he had a complaint from a citizen that the nets needed to be tightened up. Mr. Adams also said that the upper parking lot near the tennis courts has washed again after the heavy rain a few days ago.

Councilperson Tracy Meisenbach said she had had a request from a citizen about paying water bills online. She also recommended having the FOIA people come speak to the new Council members to discuss new federal and state laws.

Councilperson Wilkes said that he had concerns from citizens about the playground equipment. He said they thought that the equipment either needed to be fixed or taken down. Mr. Wilkes also said he had a citizen that was interesting in having a car show to raise money for the playground equipment. He said they want to do this fundraising through the Christmas lights committee that Vickie Smith is chairperson of presently. Mayor Campbell asked Mr. Wilkes, Mr. Adams, Mr. Jean, and Mr. Nowlin if they would be willing to go down to the playground slide and see about taking it down. Mr. Michael Monroe suggested the Town ask about the playground equipment left at the Gladys Elementary School that has been shut down.

Councilperson Laprade said she had heard it mentioned about the shortage of staff in Mike's department, and she wanted to know the optimal number of people for his department and why there was a shortage. Mr. Crews said that there used to be about 20 people, but cuts have been made and the department has been downsized. He said he had 2 water plant employees, 4 full time employees in the maintenance department, and 1 temporary employee. He said since they have vacation and sick time they have to take, it makes him short sometimes. He also has an employee that has been out quite a bit on sick leave this year. Mr. Nowlin suggested looking at a program to replace the aging staff in the maintenance department. Mr. Jean suggested work release people to fill in. Mayor Campbell said that a good workshop for the Council to discuss is contracting some of the mowing out or some of the work that would relieve the maintenance workers.

COUNCIL RECOMMENDATIONS

Councilperson Jean, in his position as chairperson of the personnel committee, addressed the Council in regard to the search committee for the town manager. He thanked citizens Ruby Jennings and Ricky Pritt who served on the committee. Mr. Jean said the position has been offered to Russell Thurston of Nathalie, VA, and he has agreed to accept the position. Mr. Jean made a motion to hire Mr. Russell Thurston as the new town manager. The motion was seconded by James Nowlin and unanimously carried, with Councilperson Richard Adams abstaining from voting on the motion. A verbal vote was taken as follows:

Ms. Laprade Aye Mr. Nowlin Aye

Mr. Jean Aye Ms. Meisenbach Aye

Mr. Adams Abstain Mr. Wilkes Aye

Mayor Campbell Aye

ADJOURNMENT

Upon motion from Richard Adams, seconded by Tracy Meisenbach, and unanimously carried, Mayor Campbell announced that the June 14, 2011, Council meeting was adjourned.

___________________________                                                  ____________________________

Bobbie A. Waller                                                                              Phyllis L. Campbell

Clerk/Treasurer Mayor

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Brookneal, VA 24528