June 12, 2012

MINUTES OF THE BROOKNEAL TOWN COUNCIL

7:00 PM – The regular meeting of the Brookneal Town Council

The municipal government of the Town of Brookneal met with the following members present:

Phyllis Campbell, Mayor

James Nowlin, Vice Mayor

Robert Jean, Richard Adams, Barbara Laprade, and Mark Wilkes, Council Members

Russell B. Thurston, Town Manager

Bobbie Waller, Clerk/Treasurer

Mike Crews, Public Works Director

Ricky Baldwin, Chief of Police

Absent: Tracy Meisenbach, Council Member

INVOCATION AND PLEDGE OF ALLEGIANCE TO THE FLAG

APPROVAL OF AGENDA

Upon motion by Robert Jean, seconded by Mark Wilkes, and unanimously carried, Council approved the agenda for the June 12, 2012, regular meeting of the Brookneal Town Council.

MINUTES

Upon motion by Robert Jean, seconded by Richard Adams, and unanimously carried, Council approved the May 8, 2012, Town Council meeting minutes.

TREASURER'S REPORT

Mayor Campbell asked that the June 2012 treasurer's report be filed for audit.

PRESENTATION AND APPROVAL OF INVOICES

Be it resolved that motion was made by James Nowlin, seconded by Mark Wilkes , and unanimously carried, authorizing the payment of the invoices for the period of May 8, 2012, to June 12, 2012, in the amount of $20,671.50.

UPDATE/PRESENTATION ON AMENDMENTS TO THE ZONING ORDINANCE BY JERRY LOVELACE

Town Manager Russell Thurston introduced Mr. Jerry Lovelace to the Council. He told the Council that Mr. Lovelace served 33 years as the Halifax County planning director and assistant county administrator.

Mr. Lovelace told the Council that the zoning ordinance is not up to speed as it should be. Mr. Lovelace said that the Brookneal Zoning Ordinance is an "inclusive" ordinance as are most zoning ordinances in the state. Land uses that are allowed are specifically listed for each Zoning District. If they are not listed, then the use is not permissible and must be addressed through Ordinance Section 153.077, Uses Not Provided For. Livestock is addressed in the Zoning Ordinance in Section 153.051(A) (6) in the R-2 Zoning District, which addresses livestock in the Town at the time of Zoning Ordinance adoption, not livestock that may be proposed after Ordinance adoption. Mr. Lovelace told the Council that even though the comprehensive plan is only solely a set of guidelines, state statutes and court cases clearly state that land use decisions can only be made in conformity with the Comp Plan, thus putting both on similar legal footing. He said there must be plan and ordinance consistency.

Mr. Thurston noted that he has been working with Mr. Lovelace to establish the framework to implement these special use permit processes. Mr. Lovelace said that one of his recommendations is for the Council to eliminate the conditional zoning section of the ordinance and focus on use permits. He said it is fairly rigid compared to use permits. He said use permits give a lot more flexibility. He said that even though conditional use permits have been issued in the past, the Town did not have the right to do so because the Town's ordinance did not permit it. He said zoning does not have to change in order for the Town to issue a use permit. The underlying zoning can stay as it is.

Mr. Lovelace said that the only district that allows agricultural uses is the floodplain district. He said that does not apply to the individual that wants to do the vineyard operation because that is not in a floodplain district.

Mr. Lovelace made the following recommendations:

1) Amend comprehensive plan to specifically address vineyards and wineries

2) Amend zoning ordinance to address vineyards and wineries in specific zoning districts

by:

A. Creating a new ordinance section for farm wineries

B. Creating a new ordinance section to establish a special use permit process

C. Deleting the ordinance sections establishing conditional zoning

D. Addressing other related ordinance amendments

3) Establish proposed conditions for Elite of Va, LLC proposal

4) Establish public hearing schedule to consider comprehensive plan amendments,

Ordinance amendments and Elite of Va. Special use permit application

He also recommended increasing fees for special use permits to $500.00 because of all the costs involved in the process including advertising the public hearings, copying, and postage for mailings. He also said that as a part of that same section that a revision should be put in that says that no application will be considered for rezoning or use permit unless the taxes are paid on the parcel. He recommended putting a special use permit section in the zoning ordinance. He passed out a handout detailing the proposals for this section. He said the Council needs to decide what uses need to be considered to require a special use permit. He said the process needs to be outlined as to how the zoning administrator, the planning commission, and the Town Council are going to handle special use permit applications.

Mr. Thurston said that the goal is to get away from conditional zoning which has taken the Town out of the driver's seat, and move to special use permits which will enable the Town to say what is best for the Town.

Councilperson Richard Adams asked about how this affects activities that are currently in place for businesses prior to the proposed ordinances being passed (in the future). He asked if those businesses could be changed. Mr. Lovelace said they become what are called non-conforming uses according to state code. He said they are allowed to continue as they are, but if they want to grow or change then they go through due process to make sure that the change or expansion is still in harmony with the way that community is now or you think it will be in the future.

PUBLIC COMMENT

Amie Clowdis and Laura David representing Brookneal Dixie Youth Girls Softball, told the Council about the upcoming all-star tournament that will take place at the Brookneal ball park and requested financial help for paying the umpires for the tournament. She said the total cost for the umpires for the tournament is going to be $2,380. Upon motion by Robert Jean, seconded by James Nowlin, and unanimously carried, the Council voted to help the girls' softball league financially after the Finance and Planning Committee discusses what funding can be found in the budget to assist the league in their tournament.

POLICE REPORT

Chief Richard Baldwin distributed the police report for May 2012. He said 42 of the 63 calls for service were answered by the Brookneal Police Department. He said an alarm system has been installed in the police department, and they are still working out some of the glitches on this system. He also said he has purchased a gun safe for the police department.

PUBLIC WORKS REPORT

Mr. Mike Crews, Public Works Director, said construction on Phase 2 Rush Street started on June 4, 2012. He said street signs have been ordered for the Town streets missing signs. Councilperson Jean asked about the way-finding signs and when they would be installed. Mr. Crews said that the signs and the posts have all been received. The locations have been marked for the installation. He said some of the paperwork regarding sign lengths has not been received, and they are waiting for that. Mr. Thurston said Miss Utility needs to be notified of the sign installation.

TOWN MANAGER REPORT

Town Manager Russell Thurston said that Campbell County will be funding the Town this budget year as hoped.

RESOLUTION FOR VIRGINIA RETIREMENT SYSTEM (VRS) CONCERNING EMPLOYER CONTRIBUTION RATES

Upon motion by Robert Jean, seconded by James Nowlin, and unanimously carried, the Council approved the following resolution for the Virginia Retirement System (VRS) concerning employer contribution rates:

Employer Contribution Rates for Counties, Cities,

Towns, School Divisions and Other Political Subdivisions

(In accordance with the 2012 Appropriation Act Item 468(H))

Resolution

BE IT RESOLVED, that the Town of Brookneal 55311 does hereby acknowledge that its contribution rates effective July 1, 2012 shall be based on the higher of a) the contribution rate in effect for FY 2012, or b) seventy percent of the results of the June 30, 2011 actuarial valuation of assets and liabilities as approved by the Virginia Retirement System Board of Trustees for the 2012-14 biennium (the "Alternate Rate") provided that, at its option, the contribution rate may be based on the employer contribution rates certified by the Virginia Retirement System Board of Trustees pursuant to Virginia Code § 51.1-145(I) resulting from the June 30, 2011 actuarial value of assets and liabilities (the "Certified Rate"); and

BE IT ALSO RESOLVED that the Town of Brookneal 55311 does hereby certify to the Virginia Retirement System Board of Trustees that it elects to pay the following contribution rate effective July 1, 2012:

(Check only one box)

□ The Certified Rate of 11.36% □ The Alternate Rate of _____%; and

BE IT ALSO RESOLVED, that the Town of Brookneal 55311 does hereby certify to the Virginia Retirement System Board of Trustees that it has reviewed and understands the information provided by the Virginia Retirement System outlining the potential future fiscal implications of any election made under the provisions of this resolution; and

NOW, THEREFORE, the officers of the Town of Brookneal 55311 are hereby authorized and directed in the name of the Town of Brookneal to carry out the provisions of this resolution, and said officers of the Town of Brookneal are authorized and directed to pay over to the Treasurer of Virginia from time to time such sums as are due to be paid by the Town of Brookneal for this purpose.

___________________________________________ Governing Body Chairman

CERTIFICATE

I____________________________________, Clerk of the Brookneal Town Council, certify that the foregoing is a true and correct copy of a resolution passed at a lawfully organized meeting of the Town of Brookneal held at _______________, Virginia at __________ o'clock on _______________ _____, 2012. Given under my hand and seal of the Town of Brookneal this _____ day of _______________, 2012.

__________________________________ Clerk

A verbal was taken as follows:

Ms. Laprade Aye Mr. Jean Aye

Mr. Adams Aye Mr. Nowlin Aye

Mr. Wilkes Aye Mayor Campbell Aye

RESOLUTION FOR VIRGINIA RETIREMENT SYSTEM (VRS) CONCERNING MEMBER CONTRIBUTIONS BY SALARY REDUCTION

Upon motion by Robert Jean, seconded by James Nowlin, and unanimously carried, the Council approved the following resolution for the Virginia Retirement System concerning member contributions by salary reduction:

Member Contributions by Salary Reduction for Counties, Cities,

Towns, and Other Political Subdivisions

(In accordance with Chapter 822 of the 2012 Acts of Assembly (SB497))

Resolution

WHEREAS, the Town of Brookneal 55311 employees who are Virginia Retirement System members who commence or recommence employment on or after July 1, 2012 ("FY2013 Employees" for purposes of this resolution), shall be required to contribute five percent of their creditable compensation by salary reduction pursuant to Internal Revenue Code § 414(h) on a pre-tax basis upon commencing or recommencing employment; and

WHEREAS, the Town of Brookneal 55311 employees who are Virginia Retirement System members and in service on June 30, 2012, shall be required to contribute five percent of their creditable compensation by salary reduction pursuant to Internal Revenue Code § 414(h) on a pre-tax basis no later than July 1, 2016; and

WHEREAS, such employees in service on June 30, 2012, shall contribute a minimum of an additional one percent of their creditable compensation beginning on each July 1 of 2012, 2013, 2014, 2015, and 2016, or until the employees' contributions equal five percent of creditable compensation; and

WHEREAS, the Town of Brookneal 55311 may elect to require such employees in service on June 30, 2012, to contribute more than an additional one percent each year, in whole percentages, until the employees' contributions equal five percent of creditable compensation; and

WHEREAS, the second enactment clause of Chapter 822 of the 2012 Acts of Assembly (SB497) requires an increase in total creditable compensation, effective July 1, 2012, to each such employee in service on June 30, 2012, to offset the cost of the member contributions, such increase in total creditable compensation to be equal to the difference between five percent of the employee's total creditable compensation and the percentage of the member contribution paid by such employee on January 1, 2012.

BE IT THEREFORE RESOLVED that the Town of Brookneal 55311 does hereby certify to the Virginia Retirement System Board of Trustees that it shall effect the implementation of the member contribution requirements of Chapter 822 of the 2012 Acts of Assembly (SB497) according to the following schedule for the fiscal year beginning July 1, 2012 (i.e., FY2013):

Type of

Employee Employer Paid

Member Contribution Employee Paid

Member Contribution

Plan 1 4 % 1 %

Plan 2 4 % 1 %

FY2013 Employees 0% 5%

(Note: Each row must add up to 5 percent.); and

BE IT FURTHER RESOLVED, that such contributions, although designated as member contributions, are to be made by the Town of Brookneal lieu of member contributions; and

BE IT FURTHER RESOLVED, that pick up member contributions shall be paid from the same source of funds as used in paying the wages to affected employees; and

BE IT FURTHER RESOLVED, that member contributions made by the Town of Brookneal under the pick up arrangement shall be treated for all purposes other than income taxation, including but not limited to VRS benefits, in the same manner and to the same extent as member contributions made prior to the pick up arrangement; and

BE IT FURTHER RESOLVED, that nothing herein shall be construed so as to permit or extend an option to VRS members to receive the pick up contributions made by the Town of Brookneal directly instead of having them paid to VRS; and

BE IT FURTHER RESOLVED, that notwithstanding any contractual or other provisions, the wages of each member of VRS who is an employee of the Town of Brookneal 55311 shall be reduced by the amount of member contributions picked up by the Town of Brookneal on behalf of such employee pursuant to the foregoing resolutions.

NOW, THEREFORE, the officers of Town of Brookneal 55311 are hereby authorized and directed in the name of the Town of Brookneal to carry out the provisions of this resolution, and said officers of the Town of Brookneal are authorized and directed to pay over to the Treasurer of Virginia from time to time such sums as are due to be paid by the Town of Brookneal for this purpose.

________________________________________

Governing Body Chairman

CERTIFICATE

I, ________________________________________, Clerk of the Town of Brookneal, certify that the foregoing is a true and correct copy of a resolution passed at a lawfully organized meeting of the Town of Brookneal held at _______________, Virginia at __________ o'clock on _______________ _____, 2012. Given under my hand and seal of the Town of Brookneal this _____ day of _______________, 2012.

______________________________________

Clerk

A verbal vote was taken as follows:

Ms. Laprade Aye Mr. Jean Aye

Mr. Adams Aye Mr. Nowlin Aye

Mr. Wilkes Aye Mayor Campbell Aye

DISCUSSION OF PLANNING COMMISSION MEMBERS AND RE-ESTABLISHING THE TOWN'S BOARD OF ZONING APPEALS

Town Manager Russell Thurston wanted the Council to think about re-visiting the members of the planning commission. He said the planning commission needs to be re-built. Mayor Campbell said that the commission needs people that have an interest in Brookneal and are not just "coming to fill a shoe."

PARTNER CONTRIBUTION OF $250 TO RED HILL

Mayor Campbell said that Red Hill is looking for partners in their Barbecue, Bluegrass & Brew festival in November. She said in order to be a partner in this; it requires a contribution of $250. Upon motion by Robert Jean, seconded by Barbara Laprade, and unanimously carried, the Council approved the partner contribution of $250 to Red Hill.

APPROVAL/DISAPPROVAL OF THE 2012/2013 GENERAL FUND BUDGET AS PRESENTED AND ADVERTISED

After proper advertisement and having been presented for public hearing on May 8, 2012, Councilperson Richard Adams made a motion to approve the general fund budget for FY 2012/2013. The motion received a second from Barbara Laprade, and was unanimously carried. The budget is as follows:

REVENUE BUDGET 12/13

GENERAL FUND 01

ACCOUNT NAME

1101-0100 REAL ESTATE TAXES 88,819.00

1102-0100 CURRENT TAXES,PUBLIC S 12,036.00

1102-0300 PRIOR YEAR TAXES 0.00

1103-0100 PERSONAL PROPERTY 84,346.00

1103-0300 MOBILE HOME TAXES 394.00

1104-0100 MACHINERY & TOOLS 5,000.00

1106-0100 PENALTIES/INT,TAXES 2,500.00

1106-0200 INTEREST 0.00

1106-0300 PENALTIES/INT-BUS LIC 200.00

1201-0000 LOCAL SALES TAX 50,357.00

1201-0100 MEALS TAX 96,000.00

1202-0000 CONSUMER UTILITY TAX 48,000.00

1203-0100 B/L CONTRACTING 507.00

1203-0200 B/L RETAIL SALES 35,000.00

1203-0300 B\L PROF.,RE &FINANCE 67.00

1203-0400 B\L REPAIR, PERSONAL 7,387.00

1203-0500 B\L WHOLESALE 6,700.00

1203-0600 B\L OTHER 0.00

1204-0000 FRANCHISE TAX 0.00

1205-0000 DECALS/MOTOR VEHICLE TAX 14,000.00

1206-0000 BANK STOCK TAX 42,000.00

1303-3100 PERMITS 0.00

1401-0100 COURT FINES 5,000.00

1401-0200 PARKING FINES 0.00

1401-0300 OTHER FINES 0.00

1501-0100 INTEREST ON BANK DEPOSITS 10,000.00

1501-0200 INTEREST ON INVESTMENT 0.00

1501-0400 OTHER FROM USE OF MONEY 0.00

1502-0100 RENTAL OF RECREATIONAL 2,500.00

1502-0200 RENTAL OF GENERAL PROPERTY 2,300.00

1502-0300 RENTAL OF CONCESSION STAND 0.00

1502-0400 JENSEN BUILDING RENT 0.00

1502-0500 KERSEY BUILDING RENT 0.00

1608-0200 WASTE COLLECTION 23,000.00

1608-0300 WEED CUTTING,BUSHHOGGING 0.00

1899-0300 GIFTS & DONATIONS 0.00

1899-0600 SALE OF SALVAGE 0.00

1899-0700 SALE OF REAL ESTATE 0.00

1899-1200 SALE OF CEMETERY LOTS 250.00

1899-1300 OTHER MISC. REVENUE 1,800.00

1899-1400 TOBACCO GRANT 0.00

2201-0100 ABC PROFITS 0.00

2201-0800 DMV/ROLLING STOCK 7,000.00

2403-0200 YOUTH CONSERVATION 0.00

2403-0300 OTHER CATEGORICAL AID 0.00

2404-0100 POLICE GRANTS 28,621.00

2404-0200 DJCP LOCAL LAW ENF 0.00

2404-0300 MISC. POLICE GRANTS 0.00

2404-0700 LITER CONTROL GRANT 1,000.00

2404-1000 OTHER INCOME - CAMPBELL COUNTY 3,000.00

2404-1100 FIRE FUND 8,000.00

TOTAL 585,784.00

EXPENSE BUDGET FY 2012 -2013

General Fund 01

ACCOUNT NAME

01-1101-5307 TOWN COUNCIL/PUBLIC 400.00

01-1101-5801 TOWN COUNCIL/OTHER 7,000.00

TOTAL 7,400.00

01-1103-1001 MAYOR - SALARY 2,000.00

01-1103-2001 MAYOR - SS/MEDI 200.00

01-1103-2002 MAYOR - VSRS 0.00

01-1103-2005 MAYOR - HOSP INS 0.00

01-1103-2011 MAYOR - WORKMAN COMP 0.00

01-1103-5500 TRAVEL 100.00

TOTAL 2,300.00

01-1201-1001 TOWN MANAGER - SALARY 40,400.00

01-1201-2001 TOWN MANAGER - SS/MEDI 3,090.60

01-1201-2002 TOWN MANAGER - VSRS 6,205.44

01-1201-2005 TOWN MANAGER - HOSP 0.00

01-1201-2006 TOWN MANAGER - LIFE 533.28

01-1201-2011 TOWN MANAGER - WORKM 50.00

01-1201-5408 TOWN MANAGER - VEHICLE 0.00

01-1201-5500 TOWN MANAGER - TRAVEL 1,500.00

01-1201-5801 TOWN MANAGER - DUES 35.00

TOTAL 51,814.32

01-1202-1001 TREASURER - SALARY 27,562.50

01-1202-1002 TREASURER - OVERTIME 1,500.00

01-1202-2001 TREASURER - SS/MEDI 2,223.28

01-1202-2002 TREASURER - VSRS 4,233.60

01-1202-2005 TREASURER - HOSPITAL 0.00

01-1202-2006 TREASURER - LIFE INS 363.82

01-1202-2011 TREASURER - WORKMANS 44.00

01-1202-5500 TREASURER - TRAVEL 100.00

01-1202-5801 TREASURER - DUES & SUB 195.00

TOTAL 36,222.20

01-1203-1001 REC/CASHIER - SALARY 8,908.00

01-1203-1001 REC/CASHIER - OVERTIME 0.00

01-1203-2001 REC/CASHIER - SS/MED 681.47

01-1203-2002 REC/CASHIER - VSRS 0.00

01-1203-2005 REC/CASHIER - HOSP 0.00

01-1203-2006 REC/CASHIER - LIFE INS 0.00

01-1203-2011 REC/CASHIER - WORKM 10.00

01-1203-5500 REC/CASHIER - TRAVEL 0.00

01-1203-5801 REC/CASHIER - DUES 0.00

TOTAL 9,599.47

01-1204-3002 LEGAL AND PROFESSIONAL 4,000.00

TOTAL 4,000.00

01-1208-3002 AUDITOR 7,500.00

TOTAL 7,500.00

01-1220-0000 TEMP EMPLOYEES 0.00

TOTAL 0.00

01-1226-3006 PRINTING & BINDING 100.00

01-1226-3007 ADVERTISING 1,800.00

TOTAL 1,900.00

01-1227-5401 OFFICE SUPPLIES 7,000.00

01-1227-5403 INFORMATION TECH 3,700.00

01-1227-5411 BOOKS & SUBSCRIPTIONS 220.00

TOTAL 10,920.00

01-1228-5201 POSTAL SERVICES 2,000.00

01-1228-5203 TELECOMMUNICATIONS 5,150.00

TOTAL 7,150.00

01-1229-5308 GEN LIABILITY INS 4,679.00

01-1229-5309 AUTO INS 2,807.00

01-1229-5310 PROPERTY INS 15,687.00

TOTAL 23,173.00

01-2401-5606 W&S LOANS PAYABLE 0.00

TOTAL 0.00

01-3101-1001 POLICE - SALARIES 84,696.77

01-3101-1002 POLICE - OVERTIME 4,000.00

01-3101-2001 POLICE - SS/MEDICARE 6,785.30

01-3101-2002 POLICE - VSRS 4,343.31

01-3101-2005 POLICE -HOSPITAL INS 3,050.40

01-3101-2006 POLICE - LIFE INS 373.25

01-3101-2011 POLICE - WORKMAN 2,768.00

01-3101-5203 POLICE - TELECOMMUN 2,017.00

01-3101-5308 POLICE - LIABILITY INS 4,207.00

01-3101-5309 POLICE-LINE OF DUTY ACT 1,500.00

01-3101-5401 POLICE - SUPPLIES 4,000.00

01-3101-5403 POLICE - INFORMATION TECH 1,550.00

01-3101-5407 POLICE - REPAIRS & MAINT 5,500.00

01-3101-5408 POLICE - VEHICLE FUEL/OIL/ETC 9,600.00

01-3101-5410 POLICE - UNIFORMS 1,500.00

01-3101-5411 POLICE - BOOKS & SUBSCR 200.00

01-3101-5412 POLICE - REPLACE CARS 4,000.00

01-3101-5413 POLICE - SEIZURE 0.00

01-3101-5500 POLICE - TRAVEL 500.00

01-3101-5601 LOCAL LAW ENFORCEMENT 0.00

01-3101-5801 POLICE - DUES & MEMBER 1,000.00

01-3101-5805 POLICE - MISC 200.00

TOTAL 141,791.03

01-3202-5308 FIRE DEPT - INSURANCE 0.00

01-3202-5309 FIRE DEPT - MEDICAL AC 0.00

01-3202-5604 FIRE DEPT - OPERATING 8,000.00

01-3202-7001 FIRE DEPT - EQUIPMENT 0.00

TOTAL 8,000.00

01-3203-5309 RESCUE SQUAD INSURANCE 0.00

01-3203-5604 RESCUE SQUAD 0.00

TOTAL 0.00

01-4101-1001 PUBLIC WORKS - SALARY 40,713.50

01-4101-1002 PUBLIC WORKS - OVERTIME 3,500.00

01-4101-2001 PUBLIC WORKS - SS/MEDI 3,382.34

01-4101-2002 PUBLIC WORKS - VSRS 6,253.59

01-4101-2005 PUBLIC WORKS - HOSPITAL 11,082.00

01-4101-2006 PUBLIC WORKS - LIFE INS 537.42

01-4101-2011 PUBLIC WORKS - WORKMANS 821.00

01-4101-5411 PUBLIC WORKS - BOOKS 0.00

01-4101-5500 PUBLIC WORKS - TRAVEL 0.00

01-4101-5801 PUBLIC WORKS - DUES 50.00

TOTAL 66,339.85

01-4102-1001 STREETS - SALARIES 19,012.24

01-4102-1002 STREETS - OVERTIME 900.00

01-4102-1003 STREETS - SUMMER GROUNDS 0.00

01-4102-1004 STREETS - TEMP 15,000.00

01-4102-2001 STREETS - SS/MEDICARE 1,523.29

01-4102-2002 STREETS - VSRS 2,920.28

01-4102-2005 STREETS - HOSPITAL INS 6,100.80

01-4102-2006 STREETS - LIFE INS 250.89

01-4102-2011 STREETS - WORKMAN COMP 1,542.00

01-4102-5407 STREETS - REPAIRS 5,000.00

01-4102-5408 STREETS - VEHICLE SUPP 1,000.00

01-4102-5409 STREETS - FUEL 3,500.00

01-4102-5801 STREETS - SAFETY EQUIP 700.00

TOTAL 57,449.50

01-4104-5100 STREET LIGHTING 26,500.00

TOTAL 26,500.00

01-4203-1001 SANITATION - SALARIES 27,352.42

01-4203-1002 SANITATION - OVERTIME 4,000.00

01-4203-2001 SANITATION - SS/MEDICARE 2,398.46

01-4203-2002 SANITATION VSRS 4,201.33

01-4203-2005 SANITATION - HOSPITAL 9,651.36

01-4203-2006 SANITATION - LIFE INS 361.05

01-4203-2011 SANITATION - WORKMANS 2,275.00

01-4203-5407 SANITATION - REPAIRS 3,000.00

01-4203-5408 SANITATION - VEHICLE SUP 1,200.00

01-4203-5409 SANITATION - FUEL 11,500.00

01-4203-5412 SANITATION - REPLACE V 0.00

01-4203-5801 SANITATION - SAFETY EQUIP 1,000.00

TOTAL 66,939.62

01-4302-5101 ELECTRICAL SERVICE 5,300.00

01-4302-5102 HEATING SERVICE 6,000.00

01-4302-5103 WATER & SEWER 900.00

01-4302-5405 HOUSEKEEPING SUPPLIES 1,200.00

01-4302-5407 GENERAL PROP. - REPAIR 3,000.00

01-4302-5408 JENSEN BUILDING EXP 0.00

01-4302-5409 KERSEY BUILDING EXP 1,200.00

01-4302-5804 AIRPORT 4,500.00

TOTAL 22,100.00

01-7104-1001 RECREATION - SALARIES 0.00

01-7104-2001 RECREATION - SS/MED 0.00

01-7104-2011 RECREATION - WORKMANS 0.00

01-7104-5101 RECREATION - ELECTRIC 7,000.00

01-7104-5102 RECREATION - HEATING 4,500.00

01-7104-5103 RECREATION - WATER & SEWER 792.00

01-7104-5405 RECREATION - HOUSEKEEPING 9,200.00

01-7104-5407 RECREATION - REPAIRS 1,800.00

01-7104-5408 RECREATION - VEHICLE & SUPPL 1,200.00

01-7104-5409 RECREATION - FUEL 420.00

TOTAL 24,912.00

01-7105-5101 LIBRARY - ELECTRICAL 0.00

01-7105-5102 LIBRARY - HEATING 0.00

01-7105-5103 LIBRARY - WATER & SEWER 396.00

01-7105-5407 LIBRARY - REPAIRS & MAINT 0.00

TOTAL 396.00

01-8102-7008 OWED G.F. FROM U.F. 0.00

01-8102-7009 TRANSFER TO UTILITY FUND 0.00

01-8102-7010 CONTINGENCY FUND 9,377.01

01-8102-7011 USDA GRANT FUND-COMM. BLDG. 0.00

TOTAL 9,377.01

01-8106-7009 CAPITAL IMPROVEMENTS 0.00

TOTAL EXPEND FOR FUND 585,784.00

APPROVAL/DISAPPROVAL OF THE 2012/2013 WATER FUND BUDGET AS PRESENTED AND ADVERTISED

After proper advertisement and having been presented for public hearing on May 8, 2012, Council Member Mark Wilkes made a motion to approve the Water Fund Budget for FY 2012/2013. The motion received a second from Council Member James Nowlin and was unanimously carried.

APPROVAL/DISAPPROVAL OF THE 2012/2013 SEWER FUND BUDGET AS PRESENTED AND ADVERTISED

After proper advertisement and having been presented for public hearing on May 8, 2012, Council Member Richard Adams made a motion to approve the Sewer Fund Budget for FY 2012/2013. The motion received a second from Council Member James Nowlin and was unanimously carried.

UTILITY FUND WATER & SEWER FUND REVENUE 2012/2013:

ACCOUNT NAME BUDGET WATER SEWER

1100-0000 WATER & SEWER RENTS 349,729.51 239,221.95 110,507.56

1200-0000 WATER & SEWER CONNECTIONS 2,500.00 1,250.00 1,250.00

1300-0000 CUT ON FEES 5,000.00 5,000.00

1400-0000 W & S PENALTIES 6,000.00 3,000.00 3,000.00

1500-0000 W & S INTEREST 2,000.00 2,000.00

1600-0000 CAMPBELL CO GRANT INFRASTRUCTURE 50,000.00 50,000.00

1700-0000 W & S MISCELLANEOUS REVENUE 2,500.00 1,250.00 1,250.00

1800-0000 DEPT OF EMERG SERVICES 0.00 - -

2000-0000 W&S CONTINGENCY FUND 9,273.00 9,273.00 -

TOTAL REVENUE 427,002.51 310,994.95 116,007.56

EXPENSE BUDGET FY 2012 -2013

02 WATER AND SEWER FUND 12/13 BUDGET 12/13 WATER 12/13 SEWER

02-1101-1001 ADMIN - SALARIES 0.00

02-1101-1002 ADMIN - OVERTIME 0.00

02-1101-2001 ADMIN - SS/MEDI 0.00

02-1101-2002 ADMIN - VSRS 0.00

02-1101-2005 ADMIN - HOSPITAL INS 0.00

02-1101-2006 ADMIN - LIFE INS 0.00

02-1101-2011 ADMIN - WORKERS COMP 0.00

02-1101-5500 ADMIN - TRAVEL 0.00

02-1101-5801 ADMIN - DUES 0.00

TOTAL 0.00

02-1102-3002 LEGAL SERVICES 0.00 0.00 0.00

TOTAL 0.00 0.00 0.00

02-1103-3002 AUDITOR 7,500.00 3,750.00 3,750.00

TOTAL 7,500.00 3,750.00 3,750.00

02-1104-3002 ENGINEER 1,000.00 500.00 500.00

TOTAL 1,000.00 500.00 500.00

02-1105-5401 W&S - OFFICE SUPPLIES 2,000.00 1,000.00 1,000.00

02-1105-5402 W&S - STATE FEES 7,200.00 2,880.00 4,320.00

02-1105-5403 W&S - INFORMATION TECH 3,000.00 1,800.00 1,200.00

02-1105-5408 W&S - VEHICLE SUPPLIES 0.00

02-1105-5411 BOOKS & SUB

02-1105-5413 W&S OTHER 150.00 90.00 60.00

TOTAL 12,350.00 5,770.00 6,580.00

02-1106-5201 W&S POSTAL SERVICES 2,600.00 1,820.00 780.00

02-1106-5203 W&S TELECOMMUNICATIONS 2,500.00 1,750.00 750.00

TOTAL 5,100.00 3,570.00 1,530.00

02-1120-0000 TEMP EMPLOYEE

TOTAL

02-2101-1001 FILTER PLANT - SALARIES 42,511.81 29,758.27 12,753.54

02-2101-1002 FILTER PLANT - OVERTIME 6,000.00 4,200.00 1,800.00

02-2101-2001 FILTER PLANT - SS/MEDI 3,711.15 2,597.80 1,113.35

02-2101-2002 FILTER PLANT - VSRS 6,376.21 4,463.35 1,912.86

02-2101-2005 FILTER PLANT - HOSPITAL 9,651.36 6,755.95 2,895.41

02-2101-2006 FILTER PLANT - LIFE INS 547.96 383.57 164.39

02-2101-2011 FILTER PLANT - WORKMAN COMP 1,473.00 1,031.10 441.90

02-2101-5500 FILTER PLANT - TRAVEL 200.00 140.00 60.00

TOTAL 70,471.49 49,330.04 21,141.45

02-2102-3003 FILTER PLANT - ANALY 9,100.00 9,100.00

02-2102-3004 FILTER PLANT TREATMENT 17,000.00 17,000.00

02-2102-5101 FILTER PLANT - ELECTRIC 12,200.00 12,200.00

02-2102-5102 FILTER PLANT - HEATING 6,700.00 6,700.00

02-2102-5203 FILTER PLANT - TELECOM 550.00 550.00

02-2102-5401 FILTER PLANT - OFFICE 0.00 0.00

02-2102-5403 FILTER PLANT - INFORMATION TECH 0.00 0.00

02-2102-5407 FILTER PLANT - REPAIR 6,000.00 6,000.00

02-2102-5408 FILTER PLANT - VEHICLE 1,000.00 1,000.00

02-2102-5409 FILTER PLANT - FUEL (NEW FOR 08/09) 1,100.00 1,100.00

02-2102-5411 FILTER PLANT - BOOKS 0.00 0.00

02-2102-5801 FILTER PLANT - SAFETY EQUIP 1,140.00 1,140.00

02-2102-5805 FILTER PLANT - MISC

TOTAL 54,790.00 54,790.00

02-2103-3003 SEWER PLANT - ANALYT 8,000.00 8,000.00

02-2103-3004 SEWER PLANT - TREATMENT 3,000.00 3,000.00

02-2103-5100 SEWER PLANT - FEMA/95F 0.00 0.00

02-2103-5101 SEWER PLANT - ELECTRIC 13,500.00 13,500.00

02-2103-5102 SEWER PLANT - PUMP STATION ELEC 800.00 800.00

02-2103-5407 SEWER PLANT - REPAIRS 2,000.00 2,000.00

02-2103-5408 SEWER PLANT - VEHICLE 1,000.00 1,000.00

02-2103-5409 SEWER PLANT - OUTFALL RE

02-2103-5410 SEWER PLANT - VEHICLE FUEL 1,500.00 1,500.00

02-2103-5411 SEWER PLANT - BOOKS

02-2103-5805 SEWER PLANT - MISC

TOTAL 29,800.00 29,800.00

02-2301-1001 W&S SALARIES 45,839.46 22,919.73 22,919.73

02-2301-1002 W&S OVERTIME 3,000.00 1,500.00 1,500.00

02-2301-2001 W&S SS/MEDICARE 3,792.54 1,896.27 1,896.27

02-2301-2002 W&S VSRS 7,040.94 3,520.47 3,520.47

02-2301-2005 W&S HEALTH INS 17,182.80 8,591.40 8,591.40

02-2301-2006 W&S LIFE INS 605.08 302.54 302.54

02-2301-2011 W&S WORKMANS COMP 1,443.00 721.50 721.50

TOTAL 78,903.82 39,451.91 39,451.91

02-2302-2001 SEWER - ARCH/ENG FEES

02-2302-3001 SEWER - INSPECTION FEES

02-2302-4001 SEWER - CONNECTION FEES

02-2302-5001 SEWER - CONSTRUCTION FEES

02-2302-5407 W&S - REPAIR 8,000.00 4,800.00 3,200.00

02-2302-5408 W&S VEHICLE SUPPLIES 1,200.00 720.00 480.00

02-2302-5409 W&S VEHICLE FUEL (NEW FOR 08/09) 4,680.00 3,276.00 1,404.00

02-2302-5801 W&S - SAFETY EQUIP 960.00 672.00 288.00

02-2302-5805 W&S - MISC

02-2302-5806 W&S - INFLOW & INFILT

02-2302-5807 W&S PUMP STATION 5,000.00 5,000.00

TOTAL 19,840.00 9,468.00 10,372.00

02-0032-0000 BONDS PAYABLE 0.00 0.00

02-2401-5605 WATER & SEWER BOND INTEREST 0.00 0.00

02-2401-5606 W&S OTHER INTEREST 0.00 0.00

02-2401-5607 W&S DEPRECIATION

02-2401-5608 W&S GEN FUND LOAN

02-2401-7010 CONTINGENCY FUND 85,882.20 83,000.00 2,882.20

02-2401-7012 WATER SUPPLY PLAN 0.00 0.00

TOTAL 85,882.20 83,000.00 2,882.20

02-2501-6001 W&S - CAPITAL IMPROVEMENTS 61,365.00 61,365.00

TOTAL 61,365.00 61,365.00

TOTAL WATER & SEWER FUND 427,002.51 310,994.95 116,007.56

APPROVAL/DISAPPROVAL OF THE PERSONAL PROPERTY TAX RELIEF ACT (PPTRA) FOR 2012

After proper advertisement and having been presented for public hearing on May 8, 2012, Council Member Mark Wilkes made a motion to approve the Personal Property Tax Relief Act for 2012 as follows:

In accordance with the requirements set forth in VA. CODE ANN. $58.1-3524 C.2. as amended by Chapter 1 of the Acts of Assembly (2004 Special Session I) and as set forth in item 503.E. (Personal Property Tax Relief Program) of Chapter 951 of the 2005 Acts of Assembly, any qualifying vehicle sitused within the Town of Brookneal commencing January 1, 2012, shall receive personal property tax relief in the following manner:

• Personal use vehicles with assessed value of $500 or less will be eligible for 100% tax relief;

• Personal use vehicles with assessed value of $501 to $10,000 will be eligible for 68% tax relief;

• Personal use vehicles with assessed value of $10,001 or more shall receive only 68% tax relief on the first $10,000 in assessed value;

• All other vehicles which do not meet the definition of "qualifying" (such as business use vehicles, farm use vehicles, motor homes, etc.) will not be eligible for any form of tax relief under this program;

The motion received a second from James Nowlin. With all in favor, the motion carried.

APPROVAL/DISAPPROVAL OF THE SEWER RATE INCREASE OF A FLAT $1.00 PER HOUSEHOLD AND $1.00 PER BUSINESS AND THE DECREASE IN THE SEWER BASE RATE FROM 4000 TO 2000 GALLONS

After proper advertisement and having been presented for public hearing on May 8, 2012, Council Member Barbara Laprade made a motion to increase the sewer rate a flat $1.00 per household and $1.00 per business, and decrease the sewer base rate from 4000 to 2000 gallons. The motion received a second from James Nowlin. With all in favor, the motion carried.

REQUEST FOR TRANSFERS OF APPROPRIATION

Upon motion by Robert Jean, seconded by James Nowlin, and unanimously carried, the Council voted to approve the following transfers of appropriation:

REQUEST FOR TRANSFERS OF APPROPRIATION

To: Brookneal Town Council

Date: June 12, 2012

The following Appropriation Transfers are requested for FY2012:

Category—Expense ADD New Total Balance in Account

Advertising—01-1226-3007 $ 350.00 $ 2,870.00 $ 441.34

Category--Expense DELETE New Total Balance in Account

Legal&Professional—01-1204-3002 $ 350.00 $ 3,650.00 $ 3,252.00

To cover the cost of advertising the budget and other advertising until the end of FY12.

Category—Expense ADD New Total Balance in Account

Information Technology—01-1227-5403 $ 235.00 $ 3,908.00 $ 0.00

Category--Expense DELETE New Total Balance in Account

Legal&Professional--01-1204-3002 $ 235.00 $ 3,415.00 $ 3,017.00

To cover the cost of website maintenance over budget for 5/12 through 5/13.

Category—Expense ADD New Total Balance in Account

Public Works--Overtime—01-4101-1002 $ 600.00 $ 4,100.00 $ 420.90

Category--Expense DELETE New Total Balance in Account

Police—Health Insurance—01-3101-2005 $ 600.00 $ 6,941.00 $ 1,651.76

To cover the overtime for the public works department that has gone over budget for the remainder of FY12.

Category—Expense ADD New Total Balance in Account

Streets—Vehicle Supplies—01-4102-5408 $ 2,414.65 $ 6,310.21 $ 0.00

Category--Expense DELETE New Total Balance in Account

Rec/Cashier Salary—01-1203-1001 $ 1,100.00 $ 7,808.00 $ 929.26

Category—Expense DELETE New Total Balance in Account

Police—Health Insurance—01-3101-2005 $ 1,314.65 $ 5,626.35 $ 337.11

To cover the cost of a used vehicle for the streets department.

Category—Expense ADD New Total Balance in Account

Street Lighting—01-4104-5100 $ 1,003.63 $ 26,003.63 $ 0.00

Category--Expense DELETE New Total Balance in Account

Sanitation—Workman's Comp—01-4203-2011 $ 1,003.63 $ 1,130.26 $ 82.54

To cover the added cost of the new street lights added in the summer of 2011 that was not budgeted for in FY12.

Category—Expense ADD New Total Balance in Account

Recreation—Housekeeping--01-7104-5405 $ 123.21 $ 9,386.75 $ 750.00

Category--Expense DELETE New Total Balance in Account

Legal&Professional—01-1204-3002 $ 123.21 $ 2,893.79 $ 2,495.79

To cover the cost of housekeeping supplies for the remainder of FY12.

Category—Expense ADD New Total Balance in Account

Recreation—Repairs&Maint--01-7104-5407 $ 96.98 $ 3,164.98 $ 0.00

Category—Expense ADD New Total Balance in Account

Recreation—Vehicle Supplies-01-7104-5408 $ 45.15 $ 13,752.15 $ 0.00

Category--Expense DELETE New Total Balance in Account

Police—Health Insurance--01-3101-2005 $ 142.13 $ 5,484.22 $ 194.98

To cover the recreation repairs&maintenance and vehicle supplies line items for the remainder of FY12.

Respectfully requested by:

_________________________________

Treasurer

_________________________________

Date

REQUEST FOR TRANSFERS OF APPROPRIATION

To: Brookneal Town Council

Date: June 12, 2012

The following Appropriation Transfers are requested for FY2012:

Category—Expense INCREASE New Total Balance in Account

Bank Stock Tax—01-1206-0000 $ 7,000.00 $ 49,000.00 $ N/A

Category--Expense ADD New Total Balance in Account

General Property Repair—01-4302-5407 $ 7,000.00 $ 12,296.00 $ 7,244.00

To make some needed repairs to the front office entry way, painting at the community building, bathroom repairs at the community building, and other misc. property repairs.

Respectfully requested by:

_________________________________

Treasurer

_________________________________

Date

ADJOURNMENT

Upon motion from Mark Wilkes, seconded by James Nowlin, and unanimously carried, Mayor Campbell announced that the June 12, 2012, meeting was adjourned.

___________________________ ____________________________

Bobbie A. Waller                             Phyllis L. Campbell

Clerk/Treasurer                            Mayor

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