SEPTEMBER 9, 2003
MINUTES OF THE BROOKNEAL TOWN COUNCIL
7:00 PM – The regular meeting of the Brookneal Town Council
The municipal government of the Town of Brookneal met with the following members present:
Phyllis Campbell, Mayor
Jack Woodell, James Nowlin, Meg Tibbs, Lee Booker, Tracy Meisenbach and Kenneth Jennings Council members
Bill Gillespie, Jr., Town Manager
Laurie C. Francis, Clerk/Treasurer
Mike Crews, Public Works Director
Jim Hires, Police Chief
APPROVAL OF AGENDA
Upon motion by Meg Tibbs, and unanimously carried, Council approved the agenda with the following addition:
1) Letter from Charlotte County Sheriffs Office
MINUTES
Upon motion by Kenneth Jennings, seconded by James Nowlin and unanimously carried, Council approved the August 12, 2003 minutes.
PRESENTATION AND APPROVAL OF BILLS
Be it resolved that motion was made by James Nowlin, seconded by Jack Woodell and unanimously carried, authorizing the payment of the invoices for the period of August 12, 2003 to September 8, 2003 in the amount of $35,036.89.
PUBLIC COMMENT
Mrs. Cathy Jackson appeared before Council expressing concerns about the length of time it was taking for her to get hooked up to town water. Mrs. Jackson stated that she did not believe she should be responsible for the cost of the boring under Lynchburg Ave to connect her residence to the Town’s water system.
Council explained to Mrs. Jackson that it was standard policy for residents to assume this cost but that the Town would let her know if there was going to be more than one boring in Town as this would save her some money.
RESOLUTION AUTHORIZING MAYOR TO SIGN CHECKS
Upon motion by Jack Woodell, seconded by James Nowlin and unanimously carried council approved the following resolution:
TOWN OF BROOKNEAL
RESOLUTION AND CERTIFICATE OF INCUMBENCY
WHEREAS, I, the undersigned hereby certify that I am the Town Manager and custodian of the records of the Town of Brookneal, a duly organized non-profit organization, hereinafter called the “Town”, and
WHEREAS, the following is a true and correct copy of a resolution duly adopted by the Town Council at a meeting held on September 9, 2003 with a quorum present; and
WHEREAS, the following resolution is in conformity with the charter and by-laws of the Town and has not been rescinded or modified.
NOW, THEREFORE, BE IT RESOLVED that Phyllis Campbell, hereinafter called the “individual”, is authorized to sign checks on behalf of the Town, establish a commercial credit card account and obtain credit from Wachovia Bank, hereinafter called the “Bank”, without limit as to amount and, in furtherance thereof, to make, execute and deliver in the name of and on behalf of the Town, under such agreements, documents or instruments deemed reasonable or necessary; and
BE IT FURTHER RESOLVED that the custodian of the Town’s records is authorized and directed to furnish the Bank a certified copy of this resolution, which shall continue in full force and effect until the Bank receives written notice of the recession or modification of the same, and to furnish the Bank the name and specimen signature of the Individual named herein, and such persons from time to time holding the above position.
I certify that the following is the name and specimen signature of the office listed in the foregoing resolution and presently holds the title indicated and has full authority for all acts noted herein.
Name Phyllis Campbell Title Mayor
Signature _______________________________
Upon motion by Councilperson _________________________, duly seconded by Councilperson ________________________, adopted this ____ day of __________, 2003 with ____ of ____ members of the Town of Brookneal Council in attendance.
CERTIFIED BY:
______________________________
Jack Woodell, Vice Mayor
ATTESTED BY:
_______________________________
Laurie C. Francis, Clerk/Treasurer
RESOLUTION OF SUPPORT FOR APPLICATION FOR DOWNTOWN PLANNING STUDY
Upon motion by Lee Booker, seconded by Meg Tibbs, and unanimously carried council approved the following resolution:
RESOLUTION OF SUPPORT
APPPLICATION FOR DOWNTOWN PLANNING STUDY
September 9, 2003
WHEREAS, the Town of Brookneal has a strong sense of community and wishes to preserve it’s rich rural character and history in the Town’s Central Business District, and
WHEREAS, the Virginia Department of Community Housing and Development (VDHCD) has expressed an interest in assisting the Town financially in making various aesthetic improvements to buildings that my qualify in the Central Business District, and
WHEREAS, VDHCD has also indicated a strong interest in participating in streetscape improvements that would enhance the economic viability of the Town’s Central Business District, and
WHEREAS, the Town of Brookneal Council wishes to offer it’s support in the application for a pre-planning grant from VDHCD to establish a grassroots organization that would identify the interest and needs of the Central Business District, and
WHEREAS, the ultimate goal of this organization would be to facilitate support among the businesses and citizens of the community and implement a plan that would revitalize the Central Business District.
NOW THEREFORE, BE IT RESOLVED THAT the Town of Brookneal offers it’s support and endorsement toward the approval of a VDHCD pre-planning grant that would lead to the development of a plan for street and structure improvements to the Central Business District of the Town of Brookneal.
Adopted this 9th Day of September 2003.
By: _____________________________
Phyllis Campbell, Mayor
Town of BrookNeal (Town Of)
Attested: __________________________
Laurie C. Francis
Clerk/Treasurer
Town of Brookneal
AUTHORIZATION TO SIGN USDA DOCUMENTS
The US Department of Agriculture/Rural Development was approached about participating in a grant to study the water and sewer systems of the Town. The goal of the study would be to identify areas within the Town that need improvements. USDA/Rural Development has allocated funding in the amount of $15,000 to support this effort and has requested that the council authorize someone either from the Council or the Manager to execute these documents to secure the funding.
Upon motion by Jack Woodell, seconded by Tracy Meisenbach and unanimously carried Council designated the Town Manager, Bill Gillespie, to be the signatory for the Town throughout the execution of the USDA grant.
APPROVAL OF WASTEWATER FACILITIES UPGRADE
At the August meeting the engineering firm of WW presented a concept for the upgrade of the wastewater facilities in order to meet the DEQ compliance order. Concerns were raised about which chemical to be used to dechlorinate the effluent, the size of the containers, and where the samples would be taken in order to meet the DEQ requirements. The Engineer has researched these issues and has offered the following recommendations:
- Use a Sodium Bisulfite system to dechlorinate effluent
- Use 15 gallon liquid feeder containers
- Install additional sampling points just below the chlorine contact tank.
Upon motion by Kenneth Jennings, seconded by Tracy Meisenbach and unanimously carried council approved the design recommendation and authorized staff to proceed with the design.
SCHEDULE FINANCE COMMITTEE MEETING
A finance committee meeting was scheduled for Monday, October 6, 2003 at 3:30 P.M. This meeting will be held with the Town Auditors to discuss the financial status of the Town and make recommendations.
LETTER FROM CHARLOTTE COUNTY SHERIFFS OFFICE
Mayor Phyllis Campbell read a letter from the Charlotte County Sheriffs Office thanking Chief Hires and the staff of the Brookneal Police Department for their assistance on June 27, 2003 relating to the robbery of the Bank of Charlotte County in Phenix. Sheriff Thomas D. Jones of Charlotte County extended his deep gratitude and appreciation.
ADJOURNMENT
Upon motion by James Nowlin, seconded by Kenneth Jennings and unanimously carried, council adjourned.
___________________________ ____________________________
Laurie C. Francis, Phyllis Campbell,
Clerk/Treasurer Mayor
