October 10, 2006
MINUTES OF THE BROOKNEAL TOWN COUNCIL
7:00 PM – The regular meeting of the Brookneal Town Council
The municipal government of the Town of Brookneal met with the following members present:
Phyllis Campbell, Mayor
James Nowlin, Vice Mayor
Meg Tibbs, Kenneth Jennings, Tracy Meisenbach, Richard Adams, and Stacey Hailey, Council Members
Laurie Francis, Clerk/Treasurer
Mike Crews, Public Works Director
Ricky Cousins, Police Chief
INVOCATION AND PLEDGE OF ALLEGIANCE TO THE FLAG
APPROVAL OF AGENDA
Upon motion by Stacey Hailey, seconded by Champ Nowlin and unanimously carried, Council approved the agenda for the October 2006, regular meeting of the Brookneal Town Council with the following addition: 1) Vote to pay annual leave over the limit of 160 hours 2) Advertise public hearing on intent to apply handicap ramp at the community building 3) Information from Auditors 4) Community Building Request from Lions Club 5) Fire Department’s request for use of the chairs from the Community Building
MINUTES
Upon motion by Kenneth Jennings, seconded by James Nowlin and unanimously carried, Council approved the September 12, 2006, Town Council minutes.
TREASURER’S REPORT
The Treasurer’s report was filed for audit.
PRESENTATION AND APPROVAL OF INVOICES
Be it resolved that motion was made by James Nowlin, seconded by Meg Tibbs and unanimously carried, authorizing the payment of the invoices for the period of September 13, 2006 to October 10, 2006 in the amount of $12,328.60.
PROCLAMATION DECLARING OCTOBER 27, 2006 UNION STAR DAY
A PROCLAMATION HONORING
THE UNION STAR
AND
DECLARING OCTOBER 27, 2006 UNION STAR DAY
Whereas, The Union Star is celebrating the 100th anniversary of its founding in 1906; and
Whereas, The Union Star was the Town of Brookneal’s first and only newspaper, and remains one of Brookneal’s oldest business institutions; and
Whereas, during its century as an eyewitness to history, the Union Star has served its readers and the citizens of the community as a vivid storyteller, sage adviser, and thoughtful "Voice of the people"; and
Whereas, this newspaper, over the course of 10 decades, has been the professional and creative heart and home for scores of Brookneal general managers, editors, writers, photographers, paper carriers, office workers and other crafts and trades people, and a valued messenger to many of their neighbors and friends;
Now, therefore, I, Phyllis L. Campbell, Mayor of the Town of Brookneal, on behalf of the Town Council, do hereby declare October 27, 2006, as Union Star Day in Brookneal, and urge citizens to join in observation of this centennial event to honor the Brookneal Union Star.
Motion to approve this proclamation made by James Nowlin and seconded by Kenneth Jennings this 10th day of October, 2006.
Signed this 10th day of October, in the year of our Lord two thousand six:
______________________
Phyllis L. Campbell, Mayor
PUBLIC COMMENT
No one appeared before Council for public comment.
AWARD BID FOR FRONT TOWN HALL
Upon motion from Tracey Meisenbach, seconded by James Nowlin, and unanimously carried, Council voted to award the repair and painting of the front of the Town Hall building to Divine Painting by Kenneth Silby of Brookneal, VA for the amount of $2570.00.
EMPLOYEE PAY SCALE
Upon motion from Kenneth Jennings, seconded by Tracey Meisenbach, and unanimously carried, Council voted to backtrack to the point that the pay scale was put in place to award $1200.00 step-pay increases to employees Lacy Littles, Larry Broggin, and James Smith (when he reaches his 5 year mark).
PROPOSED TOWN CODE ADOPTION
Upon motion by Tracey Meisenbach, seconded by Kenneth Jennings, and unanimously carried, Council voted to adopt the town code that was sent to American Legal Publishing to be revamped and redone to get it up-to-date and also to review and implement the maintenance code that the gentlemen from the state recommended for us to do.
SAFETEA-LU GRANT (Transportation Enhancement Program)
Upon motion from Stacey Hailey, seconded by Kenneth Jennings and unanimously carried, Council voted to apply for the SAFETEA-LU Grant, approve the bond resolution and hold a public hearing on October 19, 2006 concerning the SAFETEA-LU Grant.
APPROVAL OF AMERICAN LEGAL INVOICES TOTALING $2,510.00
Upon motion from James Nowlin, seconded by Tracy Meisenbach, and unanimously carried, Council voted to pay the American Legal invoices for the up-to-date version of the town code totaling $2,510.00.
PAYING ANNUAL LEAVE
Upon motion by Stacey Hailey, seconded by Tracy Meisenbach, and unanimously carried, Council voted to pay annual leave at the end of the year in excess of 160 hours. Councilperson Tibbs called attention to the fact that according to the personnel manual, Council does not have to pay the employees for annual leave over 160 hours. The personnel manual states that it is up to the discretion of the Council to pay this annual leave to the employees if they have not used it at the end of December. According to Councilperson Tibbs, this is something Council feels it should do.
ADVERTISE INTENT TO APPLY FOR HANDICAP RAMP AT THE COMMUNITY BUILDING
Upon motion by Kenneth Jennings, seconded by James Nowlin, and unanimously carried, Council voted to advertise concerning the intent to apply for a grant to install a handicap ramp at the community building when the funds become available. The grant would be a 75/25 matching grant with the town paying approximately $2,000 as their match to the grant.
REQUEST FROM LIONS CLUB
Upon motion from James Nowlin, seconded by Richard Adams, and unanimously carried, Council voted to waive the fee for the Lions Club to use the community building on October 12, 2006, to sponsor a meeting for the public on Medicare Part B at 7:00 p.m.
REQUEST FROM THE BROOKNEAL FIRE DEPARTMENT
Upon motion from James Nowlin, seconded by Stacey Hailey, and unanimously carried, Council voted that the fire department could use the chairs from the community building on Saturday, October 14, 2006 picking them up on Saturday afternoon and bringing them back on Saturday night.
ITEMS FROM TOWN COUNCIL
Councilperson Meisenbach stated that she had received complaints from several business owners concerning the closing of the Town Office 2 days a week. She said she thought it needs to be looked at again and something needs to be done.
ADJOURNMENT
Upon motion from Stacey Hailey, seconded by Meg Tibbs, and unanimously carried, Mayor Campbell announced that the October 10, 2006, Council meeting was adjourned.
MEETING RE-OPENED
Upon motion from Kenneth Jennings, seconded by James Nowlin, and unanimously carried, Mayor Campbell declared that the meeting was re-opened.
CLOSED SESSION
Upon motion from James Nowlin, seconded by Stacey Hailey, and with a 5-1 vote, with Councilperson Tibbs voting against the motion, Council went into closed session under VA Code Section 2.2-3711(A) (1) for the purpose of discussing personnel.
CERTIFICATION
Mayor Campbell called for a vote certifying that only those items allowed under VA Code Section 2.2-3711 (A) (1) pertaining to the discussion of personnel and Mr. Mike Crews and his position.
The voting was as follows:
Mr. Hailey Aye Mr. Adams Aye Ms. Tibbs Aye
Mr. Nowlin Aye Ms. Meisenbach Aye Mr. Jennings Aye
Mayor Campbell Aye
ADJOURNMENT
Upon motion from Stacey Hailey, seconded by Tracy Meisenbach, and unanimously carried, Mayor Campbell announced that the October 10, 2006 Council meeting was adjourned.
___________________________ ____________________________
Bobbie A. Waller Phyllis Campbell,
Secretary Mayor
